Accounts Payable Coordinator

About VCCP

VCCP is a global network supporting challenger brands with over 1,500 employees spread across 13 offices in North America, EMEA, and APAC. The agency integrates expertise across multiple disciplines such as strategy, AI, data, media, digital, branding, creativity, PR, CRM, and employee engagement to deliver innovative solutions. Founded on principles of simplicity, teamwork, and openness, VCCP works with leading international clients including Virgin Media O2, Barclays, Cadbury, and others.

Role Overview

We are seeking a motivated and well-organized Accounts Payable Coordinator to join a dynamic finance team in London. The successful candidate will operate in a fast-moving environment, managing purchase invoices and supplier accounts for 13 UK businesses. This role requires a proactive individual who can work independently yet collaborate effectively within a team.

Key Responsibilities

• Accurately register and process a large volume of purchase invoices within the finance system for approval.
• Ensure timely posting of approved invoices and payments to suppliers, complying with payment terms.
• Act as the principal contact for supplier inquiries, handling communications efficiently and professionally via email.
• Maintain compliance by verifying invoice approvals and keeping supplier account details current.
• Prepare weekly and ad hoc payment runs for authorization and execution.
• Manage supplier account creation and updates within the finance system.
• Support the preparation of weekly and monthly financial reports as directed by the Head of Purchase Ledger.
• Provide backup assistance to the Purchase Ledger team to ensure continuous workflow.
• Oversee miscellaneous tasks related to purchase ledger management, maintaining accuracy and operational efficiency.

Required Skills and Attributes

• Comfortable with PC use and familiar with Google Suite and Microsoft Office, particularly Excel and Word.
• Strong interpersonal skills with a friendly, approachable demeanor and good humor.
• Self-driven with a positive, can-do attitude and ownership of responsibilities.
• Organized, adaptable to evolving deadlines and priorities.
• Willingness to seek assistance when necessary.
• An ambition to grow within finance, potentially holding or pursuing AAT, ACCA, or CIMA qualifications.

Personal Characteristics

• Enthusiastic about creativity and advertising industries.
• Resilient and capable of thriving under pressure in a fast-paced setting.
• Proactive, eager to learn, and hands-on.
• Detail-oriented with dedication to quality work.
• Welcoming and personable, able to quickly build solid professional relationships.
• Embody the organization's values, promote teamwork and excellence.

Diversity and Inclusion

VCCP is committed to fostering an inclusive culture where every employee can be authentic and thrive. The company is an equal opportunity employer and values diversity. Accommodations for applicants requiring adjustments during application or interviews are welcomed upon request.

Additional Information

As part of our onboarding process, candidates must complete a Criminal Records Declaration regarding unspent convictions. Certain roles, including finance, may require further background checks such as a basic DBS check and finance and ID verifications.

Please note, due to the volume of applications, only shortlisted candidates will be contacted within two weeks.