Accounts Payable Clerk

About the Company

Mind Games stands as North America's top retailer for board games, puzzles, toys, collectibles, and pop culture merchandise. With stores throughout Canada and the U.S., the company is dedicated to offering outstanding customer experiences and expanding its operations.

Role Overview

We are in search of a meticulous and well-organized Accounts Payable Clerk to join our Accounting department at our Markham Head Office. This full-time, permanent position operates onsite with a five-day workweek schedule.

Compensation and Start Date

The pay rate ranges between $20.00 and $22.00 an hour. The role is available for immediate commencement.

Key Responsibilities

• Process supplier invoices by verifying and matching purchase orders, receiving reports, and invoices to confirm accuracy and proper approval.
• Identify and resolve invoice discrepancies by liaising with store staff and relevant departments promptly.
• Record payments accurately in NetSuite, ensuring correct allocation to invoices and accounts.
• Handle utility billing by processing invoices, ensuring timely payment, and managing Pre-Authorized Debit setups as necessary.
• Support vendor account reconciliation by detecting outstanding issues and following up on discrepancies.
• Generate precise reports and related documentation for review by the Accounting Manager.
• Collaborate effectively with the Accounting Manager, AP Coordinator, store teams, suppliers, and other internal departments to ensure accurate accounting flows.
• Maintain organized and accurate financial records and supporting documents.
• Support additional accounts payable and accounting-related tasks as assigned.

Qualifications & Requirements

• Between 1 and 3 years of relevant experience, preferably in accounts payable, accounting, or related financial roles.
• Minimum education: High school diploma; post-secondary studies in Accounting, Finance, or Business Administration are advantageous.
• Experience with the NetSuite accounting system is beneficial.
• Microsoft Excel proficiency is considered a plus.
• High attention to detail and accuracy in work.
• Strong problem-solving abilities and organizational skills.
• Effective communication skills, both verbal and written.
• Capability to prioritize multiple responsibilities and meet deadlines.
• Ability to work cooperatively with teams and external suppliers.

Equal Opportunity & Accommodation

Mind Games fosters an inclusive and fair workplace environment, acting as an equal opportunity employer. Employment decisions are based solely on legitimate qualifications and business needs. Accommodations are provided upon request throughout the recruitment process to support accessibility.

If you have accounts payable experience and aspire to advance your accounting career in a vibrant retail company, we welcome your application to join the Mind Games team.