Accounts Payable Associate

About De Havilland Aircraft of Canada Limited

De Havilland Aircraft of Canada Limited (DHC), founded in 1928 and headquartered in Calgary, Alberta, is a renowned aerospace company recognized globally for its historical and ongoing innovations in the aviation sector. With a workforce of approximately 2,400 employees across British Columbia, Alberta, and Ontario, along with global market and distribution locations, DHC has a legacy of producing versatile and durable aircraft for various applications ranging from bush flying to commercial transport. Today, DHC offers extensive aerospace capabilities, including design, production, maintenance, repair, and overhaul services, driven by skilled engineers and industry experts committed to quality and innovation.

Role Overview

The Accounts Payable Associate will report to the Accounts Payable Supervisor under the guidance of the Accounts Payable Manager. The position involves managing vendor relationships, performing reconciliations, and processing invoices efficiently to support the financial operations of the company. This position is based onsite in Calgary, Alberta.

Main Duties and Responsibilities

• Examine vendor statements to determine the status of invoices and communicate payment updates internally and to external suppliers.
• Verify invoices through the Code to Pay system, ensuring accuracy in entries, postings, and required approvals.
• Perform three-way matching for purchase order invoice processing to ensure accuracy.
• Respond to phone calls and emails from vendors or departments regarding invoice payment statuses.
• Review vendor statements to confirm all outstanding invoices are recorded and processed, request missing invoice copies when necessary.
• Resolve payment discrepancies following corporate Accounts Payable policies and procedures.
• Organize and maintain financial documents such as invoices, receipts, and payment records systematically.
• Efficiently manage an Accounts Payable shared email inbox to handle inquiries and tasks.

Required Knowledge and Qualifications

• Post-secondary diploma in accounting, finance, or business-related fields preferred.
• At least three years of experience handling full-cycle Accounts Payable processes.
• Strong grasp of fundamental accounting concepts.
• Proven ability to accurately calculate, post, fix, and manage financial figures and records.
• Solid knowledge of Canadian tax regulations.
• Experience working within organizations that operate multiple business entities.

Skills and Competencies

• High ethical standards for managing confidential data and financial transactions.
• Ability to meet deadlines and manage a high volume of work efficiently.
• Skill in prioritizing tasks and decisions to focus on the most impactful issues.
• Capability to perform moderate-to-complex account reconciliations.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Preferred experience with IFS and JDE ERP software systems.
• Strong written and verbal communication abilities.
• Capacity to communicate effectively with stakeholders at all levels within the organization and with external parties.
• Customer-oriented, solution-focused mindset with a positive team attitude.
• Ability to maintain confidentiality professionally and work both independently and within large teams.

Why Choose De Havilland?

As a Canadian-owned aircraft manufacturer, DHC offers a workplace that respects diversity and inclusion, dedicated to providing meaningful career opportunities. Employees contribute to developing advanced, high-performance aircraft that enable people worldwide to travel efficiently and safely. DHC's modern facilities foster dynamic work environments with supportive teams and a spirit of innovation, continuing its leadership in aerospace.

Benefits and Compensation

• Competitive salary
• Paid vacation time
• Comprehensive extended health benefits including medical, dental, vision, and paramedical coverage
• Life insurance coverage
• Retirement savings plans such as RRSP and DPSP
• Employee and family assistance programs

Health, Safety, and Inclusivity

De Havilland prioritizes health and safety, expecting employees to follow strict protocols, including use of personal protective equipment and ability to work in varied environmental conditions. The company values inclusiveness, welcoming applicants regardless of gender, age, race, religion, sexual orientation, or disability. Accommodations are provided during recruitment as needed, and employment offers are contingent on satisfactory background checks including legal work authorization, references, employment verification, education validation, and criminal record screening.