Accounts & Administrative Officer

Position Overview

We are looking for a meticulous and well-organized Accounts & Administrative Officer to assist with the company's accounting and administrative functions. The candidate's main focus will be managing accounting duties while also supporting general administrative tasks. The responsibilities assigned may evolve according to the individual's experience, performance, and organizational needs.

Key Duties

• Manage daily accounting, bookkeeping, and maintain accurate financial records.
• Enter and update financial transactions in the accounting system.
• Prepare and handle invoices, receipts, payment vouchers, purchase orders, and expense documentation.
• Manage accounts payable and accounts receivable activities as assigned.
• Monitor outstanding receivables, collections, payments, and associated documentation.
• Conduct or assist in bank reconciliations and resolve routine discrepancies.
• Oversee petty cash and ensure accurate record keeping.
• Compile accounting schedules, reconciliations, and reports with supporting documents.
• Support month-end and year-end closing processes as well as internal and external audits.
• Coordinate communication with clients, vendors, suppliers, banks, and other stakeholders concerning routine accounting and administrative matters.
• Provide general administrative assistance including handling correspondence, managing documents, filing, data entry, and maintaining records.
• Manage routine office needs and serve as a liaison with vendors and service providers.
• Take responsibility for specific accounting or administrative processes as delegated by Management.
• Carry out additional related responsibilities as needed.

Qualifications and Competencies

• A Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline; a background in Accounting or Finance is preferred.
• 1 to 3 years of pertinent experience in accounting, bookkeeping, accounts support, or a combined accounting and administrative role.
• Solid understanding of fundamental accounting principles and bookkeeping practices.
• Hands-on experience with accounts payable, accounts receivable, invoicing, reconciliations, and managing financial records.
• Experience with collections, follow-up on receivables, or credit control is beneficial.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Familiarity with accounting software is preferred.
• Strong numerical aptitude, precision, and attentiveness to details.
• Effective organizational, communication, and time-management capabilities.
• Excellent English written and spoken communication skills.
• Arabic language skills are a plus.
• Capability to work independently on assigned tasks while coordinating cooperatively with team members.
• Prior work experience in Qatar or within the GCC region is advantageous.