Accounting Assistant

Job Overview

We are seeking a meticulous and well-organized Accounting Assistant to aid in daily accounting activities along with handling fundamental HR and office administrative tasks. This role demands a solid grasp of accounting rules, financial paperwork, payroll support, and general HR administration.

Key Responsibilities

• Assist in processing daily accounting entries such as accounts payable and receivable transactions.
• Prepare and keep updated invoices, payment vouchers, receipts, and related financial documents.
• Ensure accurate maintenance of financial records and timely updates of accounting data entries.
• Contribute to bank account reconciliations, managing petty cash, and monitoring expenses.
• Provide assistance in compiling financial reports and statements.
• Liaise with suppliers and ensure follow-up on unpaid invoices and pending payments.
• Maintain systematic filing and documentation for financial transactions.
• Support payroll preparation including related salary documentation and inputs.

• Manage employee records including personal files, attendance logs, and leave documentation.
• Assist in payroll data handling including overtime calculations and attendance verification.
• Help coordinate recruitment activities such as interview scheduling and keeping candidate records.
• Support employee onboarding processes and documentation.
• Track employee documentation validity like QID and passports, arranging renewals when needed.
• Manage leave tracking, employee correspondence letters, and other routine HR paperwork.
• Perform general administrative duties including document preparation, filing, data entry, and correspondence management.
• Work with various departments to ensure smooth daily administrative operations.

Qualifications and Skills

• Degree or diploma in Accounting, Finance, Business Administration, or a related discipline.
• Prior experience in accounting with some exposure to HR processes.
• Basic understanding of accounting fundamentals, bookkeeping procedures, and financial record keeping.
• Knowledge of payroll processes, attendance management, and employee documentation.
• Proficient in Microsoft Excel and other Microsoft Office tools.
• Experience working with accounting software or ERP systems is a plus.
• Strong organizational, communication, and time management capabilities.
• High level of detail orientation, confidentiality, and precision.
• Ability to juggle multiple accounting and administrative tasks efficiently.
• Preference for candidates currently based in Qatar.