Secretary (Personal Assistant)

About the Firm

Established in 1902, Allen & Gledhill LLP is an award-winning, comprehensive law firm serving premier clients. Recognized as one of the largest legal firms in Singapore and Southeast Asia, it caters to prominent local and multinational businesses as well as financial institutions.

Role Overview and Responsibilities

• Assist with finance duties such as preparing expense reports, monitoring budgets, and maintaining financial records.
• Prepare, revise, and organize various reports, presentations, and formal correspondences.
• Handle administrative tasks including calendar management, meeting scheduling, travel arrangements, and correspondence handling.
• Organize meetings by setting agendas, documenting minutes, and tracking follow-up actions.
• Maintain and update databases, ensuring the accuracy of both financial and administrative information.
• Manage confidential information with discretion and professionalism.
• Communicate efficiently with internal staff, external stakeholders, and service providers.
• Exhibit flexibility and problem-solving skills to adapt to shifting priorities.

Candidate Requirements

• Possession of a Diploma or Bachelor's degree in any field.
• Previous experience as a Personal Assistant is advantageous.
• Strong organizational, communication, and analytical skills.
• Proficient in Microsoft Office applications and familiar with financial software or tools.
• Capacity to work independently, prioritize multiple tasks, and meet various deadlines.

Additional Information

Only candidates shortlisted for further consideration will be contacted.