Onboarding Specialist

Description

The Onboarding Specialist will be responsible for assisting with various administrative functions and coordination on the onboarding process. The Onboarding Specialist will be responsible for driving the onboarding process and activities for all new hires.

Job Responsibilities

• Keep things running: coordinate with new hires, Talent Acquisitions Specialist, HR Manager, and Hiring Managers to ensure a smooth on-boarding experience for our new hires.
• Take the lead: oversee all pre-employment activities for 30+ new hires weekly.
• Support the team: streamline logistics associated with all aspects of onboarding.
• The Onboarding Specialist will be responsible for performing various recruitment administrative functions.
• Enter and track candidate background orders and coordinate drug testing.
• Objectively review background and drug reports to ensure compliance for partner.
• The Onboarding Specialist will be responsible for on-boarding process once the offer is made from the recruiting team and ensure all SOP’s are followed,
• Communicate with all new hires to ensure new hire paperwork is completed for badging process, drug test and track results, schedule employee orientation, schedule the employee to attend training, issue parking passes/transportation allowance, employee follow up during training to ensure a good employee experience.
• Process 1-9 of new hires and ensure compliance with government requirements.
• Review vendor systems daily to ensure progress and escalate accordingly.
• Provide excellent service to candidate by responding quickly to all inquiries.
• Monitor candidate onboarding tasks to ensure completion before or by due date.
• Other duties as assigned by the Talent Acquisition Department.
• Job Requirements/Qualifications
• Ability to be creative and resourceful in finding effective solutions to problems and situations
• Ability to multi-task effectively combined with a strong sense of urgency
• Ability to drive results
• Reliability in following through with commitments and responsibilities
• Ability to efficiently manage time and keep track of multiple schedules, platforms, online documents, etc.
• Experience utilizing/navigating within an Applicant Tracking System is strongly preferred
• Minimum of one year of experience in a business or office environment utilizing the required customer service and administrative skills.
• Proficiency with the Microsoft Office suite, including Outlook and Excel.
• Minimum of one year of experience in a business or office environment utilizing the required customer service and administrative skills.
• Coordinate on-boarding/HR and/or recruiting coordination experience is preferred – major plus for those with experience on-boarding remote employees
• Experience with high-volume hiring (managing new hire employment verification, background checks, etc.) is a plus.

Education

• High School diploma or equivalent required.
• Bachelor’s degree preferred.

Benefits & Pay

• $21.00 per hour.
• Opportunities for Leadership Training Programs
• Three Health Plans through Meritain Health that offer a variety of coverage
• Two Dental Plans through Delta Dental
• Vision Insurance Plan through Met Life Vision
• Paid Vacation
• Accident Coverage Plan
• Critical Illness Coverage Plan
• Hospital Indemnity Coverage Plan
• Voluntary Life and AD&D Insurance
• Voluntary Short-Term Disability Insurance
• 401K Savings Plan
• Employee Assistance Program
• Prepaid Legal Coverage Plan
• Identity Theft Protection Plan