Assistant to Unit Director

This role sits within the Urban and Spatial Planning unit which is part of the wider Strategy, Growth and Planning Group who lead long-term strategic planning and development for the city. The group make decisions in the best interests of our city and our region (with a boundaryless view). They create inter-generational and environmental sustainability and enable business investment that creates employment opportunities, economic prosperity and sustainable growth.

Job Description

He angituutanga: The opportunity

Reporting to the Unit Director, you will provide world-class administration support to enable them to focus on the strategic and management priorities of the Unit. You will also be the key conduit and provide support to the Unit’s leadership team.

Your initiative, self-motivation and energy will see you hit the ground running in this role. You’ll naturally be able to effectively anticipate the needs of your manager, have the ability to balance conflicting priorities and provide innovative solutions, at the same time ensuring our key partners, stakeholders and internal customers receive the best possible service.

No task will be too large or too small for you, whether it is staying one step ahead anticipating meeting and schedule requirements, coordinating meetings, events and communications, building relationships or providing confidential and discreet administration support.

You will be the epitome of professionalism, efficiency and accuracy, always seeking out better ways of working.

Qualifications

Oo puumanawa me oo wheako | Your skills and experience

• A minimum of 5 years proven experience in supporting senior managers.
• Experience exercising discretion and confidentiality with sensitive information.
• Highly proficient in the use of the Microsoft office suite of products, tools and systems including virtual meeting set ups.
• Exceptional organisational skills.
• A proven problem solver who remains calm under pressure.
• Strong communication skills both written and verbal.

Additional Information

He aha te wariu o te utu kaimahi? | What’s the salary?

Circa$80K dependent on skills and experience.

Ngaa waahi whakarato painga kei a maatou: What we offer

• Flexible by choice; an award-winning flexible working policy.
• Opportunities for professional development.
• Two Wellbeing days per year.
• Free health insurance through Unimed including hospital/surgery grade cover and discounted. membership rates for family members.
• Free annual health checks and flu vaccination.
• Ability to purchase additional annual leave.
• Eye testing/glasses cost reimbursement.
• Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.

Me Tono Inaaianei!: Apply Now!

• View the position description.
• Click apply
• Complete your application.

If you wish to include a cover letter with your application, please combine this in the same file as your resume and upload as a PDF file. Alternatively, you can use the ‘Write a message to the Hiring Team’ text box.

Applications close on the:25/03/2025

Note: We will be shortlistingas we receive applications.

Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa./

All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants byclicking here

It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.

As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.

This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.