Team Assistant

Finance

Job Family Group:

Business Support Group

Job Description:

We are a worldwide energy enterprise engaged in all facets of the energy sector. Our mission is to provide light, heat, and mobility to millions of individuals every day. We stand among the select few companies capable of addressing significant and complex challenges that are crucial for the future. Our contributions are vital to the global objective of achieving a low-carbon future. We invite you to join us in realizing what we can achieve collectively. You can be part of our new goal to become a net-zero company by 2050 or sooner, assisting the world in reaching net-zero emissions. Would you like to learn how our diverse and dedicated workforce is pioneering efforts to make energy cleaner and more efficient—and how you can contribute as a member of our distinguished team? We are seeking a Team Assistant to join our Finance Team and enhance your career.

Job Purpose:

The primary responsibility of this role is to assist the Executive Assistant. This position is essential for the smooth operation of daily activities and requires coordination with various functions and departments. A high level of confidentiality, strong multitasking abilities, and the capacity to collaborate effectively with individuals across different functions are essential.

Key Accountabilities: –

Diligently manage the calendar while serving as a delegate to effectively oversee daily commitments, thereby enhancing leadership efficiency. – Assist the leadership team member in preparing reports and presentations for review meetings, processing invoices, managing Concur expenses, and handling travel and visa arrangements. – Produce high-quality work with minimal errors and operate efficiently with limited supervision. – Reserve meeting rooms for various gatherings. – Maintain confidentiality in all tasks, including organizing events such as town halls, outbound activities, and social events, which involves logistics such as venue booking, agenda distribution, attendee invitations, and tracking responses, as well as ensuring effective use of technology during meetings/events. – Oversee logistics for events such as away days, customer gatherings, town halls, and celebrations.

Travel Requirement

Negligible travel should be expected with this role

Relocation Assistance:

This role is eligible for relocation within country

Remote Type:

This position is a hybrid of office/remote working

Skills:

Adaptability, Authenticity, Communication, Continued Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital fluency, Ethical judgement, Excellence, Group Problem Solving, Influencing, Knowledge Sharing, Listening, Managing volatility, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.