Executive Assistant

The ideal candidate will provide high-level administrative and secretarial support to the Chairman’s Office Manager, ensuring seamless daily operations, efficient correspondence management, professional guest protocol coordination, and effective time management. This role facilitates smooth communication between departments, maintains organizational standards, and upholds confidentiality while supporting executive priorities.

Responsibilities

• Follow all relevant administrative procedures to ensure that tasks are carried out in a structured and consistent manner under the guidance of the Chairman’s Office Manager.
• Assist in managing day-to-day operations related to administrative tasks within the Chairman’s Office, ensuring seamless workflow and operational efficiency.
• Provide comprehensive secretarial and administrative support to the Chairman’s Office, facilitating smooth execution of processes and enabling leadership to focus on strategic initiatives.
• Manage correspondence by routing documents as necessary and drafting responses where appropriate to ensure efficient handling of communication.
• Oversee scheduling and diary management for the Chairman’s Office, ensuring all key meetings and engagements are attended as planned.
• Relay instructions and communications from the Chairman’s Office Manager to relevant individuals or departments, ensuring clarity and timely execution of tasks.
• Monitor and manage office supplies and resources, ensuring availability and initiating replenishment as required.
• Coordinate guest reception and protocol, ensuring that all visitors, dignitaries, and VIP guests are received professionally and in accordance with corporate standards.
• Oversee meeting arrangements and hospitality services, ensuring that meeting rooms are well-prepared, refreshments are provided as needed, and guests experience a seamless and professional visit.
• Liaise with security and reception teams to facilitate smooth entry procedures for guests, ensuring confidentiality, security compliance, and a welcoming atmosphere.

Qualifications

• Diploma in Office Management with 4 years of related experience.

OR

• Bachelor of Business Administration, Public Administration or a related field with 2 years of experience.

General Skills and Competencies:

• Business Acumen.
• English Language Skills.
• Professional Writing Skills.
• IT & Computer Literacy.
• Presentation / Facilitation Skills.
• Committed to Dallah.
• Customer Service Orientation.
• Organizational Awareness.
• Teamwork.
• Flexibility.