Executive Assistant

Scion Executive Search is seeking a highly skilled and adaptable Executive Assistant to support our sales team and executive leadership. This fully remote role is pivotal in optimizing operations, analyzing key data, and ensuring seamless execution of proposals, RFPs, and marketing deliverables. If you thrive in a fast-paced, technology-driven environment and excel at organization, problem-solving, and communication, we’d love to hear from you!

About the Role

Reporting directly to the Executive Director, this role provides essential support to our executive search and sales teams. You’ll work side by side with the sales team to produce high-quality proposals and RFPs on their behalf, ensuring accuracy, professionalism, and alignment with client needs. Additionally, you’ll oversee lead tracking, recruiter assignments, and job coordination, while leveraging data analysis and Excel proficiency to provide insights that drive informed decision-making. You will also assist with marketing materials and Canva-based design projects to enhance client-facing deliverables.

This full-time position is for immediate hire! While the role is fully remote, to be eligible for employment, you must reside (full-time) and work from one of our designated core states on the Central or East Coast, specifically: CT, DC, FL, IL, MN, NY, OH, TX, or WI.

Key Responsibilities

• Data Analysis & Reporting: Extract, analyze, and present key data to support executive search operations.
• Lead & Job Tracking: Maintain an organized system for tracking leads, assignments, and recruiter rotations.
• Proposal & RFP Support: Assist in drafting, editing, and managing proposals and RFP submissions.
• Marketing & Design Support: Use Canva for light design work, including social media graphics and client presentations.
• CRM & ATS Management: Update and manage data within our Bullhorn applicant tracking system (training provided).
• Contract Management: Upload and manage contract delivery through DocuSign.
• Operational Efficiency: Identify opportunities for process improvements and ensure seamless execution of team workflows.
• Meeting Coordination & Documentation: Schedule meetings, take notes, and manage follow-ups with clients and team members.
• Client & Internal Communication: Provide top-tier customer service, ensuring clear, professional interactions.
• Email Management: Utilize Outlook daily for communication and scheduling.

What You Bring

• Advanced Excel skills (pivot tables, VLOOKUP, automation, and data visualization).
• Proficiency in Canva (light design work for marketing and client deliverables).
• Ability to quickly learn and adapt to new technology platforms.
• Exceptional organization, attention to detail, and problem-solving skills.
• Strong written and verbal communication with a polished, professional presence.
• Self-motivated and able to work independently in a fully remote environment.
• Experience in sales support, operations, or marketing coordination preferred (executive search background not required).

Why Join Scion Executive Search?

• Mission-driven work supporting impactful organizations.
• Competitive salary ($50,000 – $65,000 DOE) and fully remote flexibility.
• Comprehensive benefits: health, dental, vision, life insurance, 401(k) + employer contribution.
• Generous PTO, paid wellness and volunteer days, and a paid birthday off.
• Annual team gathering and virtual team connection opportunities.

About Our Firm

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value.

We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion and every organization with whom we partner.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applications with arrest and conviction records.