Bookkeeper & Executive Assistant

Job Summary:

We are seeking a highly organized and detail-oriented professional to join our team as a Bookkeeper & Executive Assistant. This dual-role position will involve maintaining accurate financial records and performing essential bookkeeping tasks, with a strong focus on QuickBooks proficiency. Additionally, the role will support senior leadership with administrative and operational needs. This is a dynamic role ideal for someone who thrives in a fast-paced environment and enjoys balancing financial and administrative responsibilities.

Key Responsibilities:

Bookkeeping Duties (Primary Role):

• Maintain accurate financial records and ensure compliance with all relevant regulations.
• Manage accounts payable and receivable, including invoice processing and payments.
• Reconcile bank and credit card statements on a monthly basis.
• Prepare financial reports, including profit and loss statements, balance sheets, and cash flow statements.
• Process payroll and handle related tax filings.
• Update and manage QuickBooks to ensure data accuracy and integrity.
• Assist in budget preparation and financial forecasting.
• Coordinate with external accountants during tax preparation or audits.

Executive Assistant Duties (Secondary Role):

• Manage and prioritize the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Organize and deploy training sessions to ensure team competency.
• Manage time-off requests from team members and ensure they are properly logged.
• Regularly check in with team members to ensure their well-being and address any concerns.
• Prepare meeting agendas, presentations, and correspondence as needed.
• Serve as a point of contact between executives, team members, and external stakeholders.
• Conduct research and compile data to support decision-making processes.
• Oversee and manage office operations, including ordering supplies and coordinating vendor services.
• Handle confidential information with discretion and professionalism.
• Assist with special projects and tasks as assigned by leadership.

Qualifications:

• Proven experience as a Bookkeeper with strong proficiency in QuickBooks (certification preferred).
• Solid understanding of accounting principles and financial reporting.
• Previous experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and multitasking skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with confidentiality.
• Exceptional communication skills, both written and verbal.
• Ability to work independently and collaboratively in a team environment.
• Detail-oriented with a commitment to accuracy and efficiency.

Preferred Qualifications:

• Experience in bookkeeping and financial management.
• Knowledge of QuickBooks and Deel.
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.