Executive Assistant

Job Title:

Executive Assistant

Job Description:

Our client, a distinguished U.S.-based law firm specializing in Family Law, Bankruptcy, Estate Planning, Personal Injury, and Immigration, is seeking an Executive Assistant with an executive mindset to provide critical support to senior leadership. This role requires a highly proactive, strategic thinker who is a strong communicator and can act as a leader and enforcer when necessary. The position offers a unique pathway for career progression, aiming to cultivate a trusted right-hand for the firm’s executive team.

About the Company:

Our client is renowned for delivering exceptional legal services across multiple states. The firm emphasizes excellence, innovation, and integrity while fostering a work environment that promotes continuous learning, professional development, and career growth.

Work Schedule:

• Full-time, Monday – Friday, 9 AM – 6 PM
• Some flexibility required for training sessions

Responsibilities of the Role:

• Strategically manage executive calendars, ensuring efficient scheduling and coordination
• Oversee and enforce business processes and standard operating procedures (SOPs)
• Act as a key liaison between the executive team and internal/external stakeholders
• Handle document preparation, filing, and delegation of tasks with minimal supervision
• Draft, review, and manage legal contracts and confidential documents
• Provide strong administrative support, ensuring high-level organization and execution

Required Experience and Qualifications:

• Minimum of 1 year in office management, business administration, or as an executive assistant
• C2-level English proficiency (excellent communication skills required)

Preferred Skills:

• Spanish language proficiency is a plus but not required

Personality Fit:

The ideal candidate should be:

• A leader who can be stern and hold people accountable
• Professional yet assertive, ensuring executive decisions are implemented
• Proactive and ambitious, taking initiative without needing direction
• Highly intelligent and analytical, able to think critically
• Not a “yes man”, but someone who challenges ideas when necessary
• Able to collaborate effectively with executives
• Committed to continuous learning and improvement

Salary and Benefits:

• Competitive salary paid in USD or local currency (per candidate preference)
• Weekly payment schedule
• Paid Time Off (PTO) and Sick Leave after 3 months (PTO accrual increases annually up to 3 weeks)
• Comprehensive training with clear career advancement opportunities

Why Join Our Team?

This position is ideal for professionals seeking long-term growth within the legal field. Our client is committed to employee success, offering hands-on experience, mentorship, and career progression opportunities. Join a forward-thinking law firm dedicated to legal excellence, continuous innovation, and professional development.

Qualified candidates are encouraged to apply and take the next step in their careers.