Administrative Coordinator – Erbil

Location: Erbil

Working days: 6 days / 8 hours

Industry: Pharmaceutical

Responsibilities:

• Oversee day-to-day office operations to ensure smooth functioning.
• Maintain records, files, and documentation in an organized and accessible manner.
• Coordinate office supplies and inventory, ensuring stock levels are maintained.
• Manage drivers and company vehicles.
• Monitor attendance, leave records, and ensure compliance with company policies.
• Support management in coordinating training sessions, performance reviews, and HR-related activities.
• Accurately process and verify daily invoices.
• Maintain proper documentation for invoicing and liaise with the finance department for timely payments.
• Address discrepancies or issues with invoices in a timely manner.
• Collect payments from sub-dealers accurately and on time.
• Maintain and reconcile records of collected funds.
• Safeguard and manage the office safe, ensuring proper handling and security of cash.
• Prepare and submit daily, weekly, and monthly financial reports to the management.

Requirements:

• Bachelor’s degree in Business Administration, or Finance.
• Minimum of 3 years in administration, HR, or financial roles, ideally in a pharmaceutical or related industry.
• Fluency in Kurdish, English, and Arabic.
• Strong knowledge of office administration, HR processes, and financial recordkeeping.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint) and accounting software.
• Excellent organizational, communication, and multitasking skills.
• High level of integrity and confidentiality, particularly in handling financial transactions.
• Ability to work independently and under pressure to meet deadlines.