Officer, GBV Program Support

The GBV Officer, Program Support will provide administrative, financial, and logistical support for a specific GBV project, initiative, or site of implementation.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

Main Tasks And Responsibilities

Program Operations Planning

• Work closely with GBV team, staff team, partners, as relevant, for operational planning.
• Contribute to cost analysis and budget planning
• Prepare and update procurement plans
• Contribute to financial projections/ pipelines
• Support identification of service spaces/ centers and oversight construction, as needed

Administrative, Financial, Logistical Support and Capacity Building

• Work closely with relevant GBV and Programs team for regular operational support to programming
• Coordinate with the Finance department; Track GBV program spending and update budget projections
• Ensure that program activities are implemented in line with program budgets, donor regulations, and visibility guidelines
• Coordinate with Logistics/Procurement staff; Prepare, submit, and follow-up of purchase requests
• Liaise between program teams and Logistics/Procurement staff to support procurement, distribution, and storage of program supplies
• Liaise between program teams and Logistics/Warehouse staff, as relevant
• Liaise with Finance/Payroll staff to support payments of partners, vendors, volunteers, contractors, etc., as needed
• Coordinate with the relevant GBV and M/E team to track operations and spending in line with program targets and implementation plans.
• Build capacity of program staff/volunteers/partners, as needed, in relevant operational areas
• Organize/support/facilitate operational training as needed
• Contribute to regular program reports, on time and with accurate data

Human Resources

• Support the recruitment and orientation of program support assistance, as needed, for effective implementation
• Support Staff coaching and supervision as required to build capacity and strengthen quality of operational support to the GBV program
• Implement support strategies for staff, foster teambuilding, and introduce principles of self-care
• Provide supportive and constructive feedback, and conduct regular performance appraisals

Security and Conduct

• Ensure compliance with security protocols and policies
• Consider security implications of operations, reviewing plans with GBV Manager/ Coordinator and appropriate stakeholders
• Foster a safe and supportive working environment for all GBV staff/volunteers/partners
• Exemplify core principles of GBV programming, including respect, non-discrimination, responsible use of power, nonviolence, and promotion of gender equality
• Contribute to the positive image and overall credibility of the program and organization, notably through adherence to the Code of Conduct and Ethics, including compliance with anti-harassment, safeguarding and PSEA policies

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Minimum Qualifications

• Typically, a bachelor’s degree in a related field. An equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, 3+ experience of experience in relevant GBV related experience
• Demonstrated commitment to core principles of GBV programming, including gender equality and survivor-centered support services.
• Experience with program cycle management
• Budget management experience
• Computer literacy with demonstrated experience in utilization of Microsoft Office, particularly Excel
• Good teamwork and problem-solving skills
• Effective communication skills