Payroll Officer

About the University of Sharjah

The University of Sharjah is committed to providing a world-class educational experience that prepares lifelong learners and leaders with integrated knowledge and skills. We are passionate about building a collaborative and sustainable environment that cultivates twenty-first-century skills and fosters pioneering research and scholarship. We seek to serve the current and future needs of our local community and beyond by offering innovative academic and professional programs.

Since its foundation in 1997, the University has successfully become one of the top Universities in the UAE and has managed to make its mark in the educational and research industry worldwide united by six core values: Integrity and Ethics, Dedication, Inclusiveness, Excellence with limitless Drive, Accountability and Transparency, and Innovation and Creativity.

The University of Sharjah believes in the crucial role of scientific research in the development of the modern United Arab Emirates. Since its establishment, the university has put research at the top of its list of priorities. Part of the university’s strategy is to promote research among faculty members in all colleges, with the aim of attracting outstanding faculty with impressive research accomplishments.

The University of Sharjah’s Rankings:

251-300 in Times Higher Education World University Rankings 2023

Among the top 200 universities globally (176-200) in The World University Rankings 2023 by Subjects

Among the best #121 universities in Asia In News Best Global Universities Rankings 2022/2023

=89th in The Young University Rankings in 2022

#61 The Emerging Economies University Rankings in 2022

Among the top 10 best Arab universities The Arab University Rankings 2022

About the Role

?As the Payroll Officer, you are expected to ensure the accurate, timely, and compliant processing of payroll and employee compensation at the University of Sharjah. This includes calculating salaries, processing benefits, maintaining payroll records, and adhering to relevant labor laws and regulations, all in alignment with the established policies and procedures. Your role is crucial in ensuring that all payroll operations are efficiently managed and in compliance with the University’s standards.?

Key Duties & Responsibilities

• Assist in executing the monthly payroll process, and ensure that all related processes are completed accurately and in a timely fashion in line with the developed policies and procedures.
• Process all payments related to employee benefits and allowances as per entitlements and contractual terms.
• Assist in processing any updates/changes to employee compensation as a result of annual increments, promotions, transfers, acting role assignments, salary advance payments, change of marital status, statutory allowances, higher academic degree allowances, absenteeism, and disciplinary actions.
• Ensure timely application of any updates/changes to employee compensation and accurately reflect them in the system.
• Assist in processing pension payments for UAE nationals to the Sharjah Social Security Fund and GCC nationals to their respective pension schemes as per the laws, regulations, and authority’s procedures.
• Assist in completing compensation-related procedures under the offboarding process in a timely and effective manner, which includes the payment of End of Service Benefit after the deduction of employees’ dues, if any.
• Ensure proper record-keeping, document control, and indexing of all payroll-related documents into monthly payroll files and/or employee files as applicable, for the easy retrieval of documents as and when required.
• Assist in reconciling payroll prior to transmission and validating confirmed reports, as well as provide and promote service excellence and foster effective teamwork and business relationships.
• Ensure that employee compensation data is safeguarded and that procedures are handled with utmost confidentiality at integrity at all times.
• Proactively and effectively participate in the HR quality assurance management process, which entails that each team member is responsible for conducting a thorough review of other team members’ deliverables before being issued or submitted in a final format.
• Assist in preparing various reports, analyses, and statistics related to the Payroll Section when requested.?

Job Requirements

• Excellent oral and written communication skills and the ability to develop financial reports, in both Arabic and English.
• Excellent working knowledge of personal computer applications with an emphasis on MS Office applications such as Excel, Word, and Teams.
• Good numeric skills with an ability to spot numerical errors.
• Basic knowledge of payroll-related compliance and reporting requirements.
• Basic knowledge of payroll operations preferably in higher education.
• Knowledge of ERP/HRIS Systems related to HR operations is a plus.
• Time management skills.
• Attention to detail?
• Minimum of bachelor’s degree in Accounting or Finance or a relevant discipline.
• A relevant professional certification in payroll management such as Certified Payroll Professional (CPP), or a professional qualification as a chartered accountant or qualified member of a recognized professional accounting body (e.g. CFA, CA, CPA.) is a plus
• 2-4 years of UAE experience in a similar role, preferably in higher education institutions.?

Closing Date:20/Feb/2025