Office Administrative Assistant

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Parental leave
• Training & development
• Vision insurance

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities
• Medical/Dental/Vision
• Life Insurance
• 401K
• DC Paid Family Leave

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. The Administrative Assistant role provides essential support to the construction team by handling day-to-day office tasks, managing communications, and assisting in the coordination of construction projects. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Organize and schedule meetings and appointments for management and project teams.
• Prepare and edit documents, reports, and correspondence as needed.
• Manage office supplies inventory and place orders as necessary.
• Assist with onboarding new staff and maintaining employee records.
• Provide administrative support to project managers, site supervisors, and the construction team.
• Assist with the preparation and distribution of construction project documents (contracts, bids, permits).
• Coordinate travel arrangements, accommodations, and meetings for the project team.
• Assist in compiling reports for project status updates, budget tracking, and compliance.
• Serve as the point of contact for vendors, subcontractors, and clients, ensuring smooth communication and issue resolution.
• Track and manage incoming and outgoing invoices, receipts, and payments.
• Assist with the preparation of client proposals, contracts, and bids.
• Maintain and ensure proper documentation related to health, safety, and environmental regulations.
• Assist with the preparation and submission of required reports to local authorities or regulatory bodies.

Qualifications

• High school diploma/GED (Required)
• Associate’s degree or administrative training (Preferred)
• Excellent written and verbal communication abilities.
• Previous experience as an Administrative Assistant or in a similar position
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects
• Ability to handle multiple tasks simultaneously and work in a fast-paced environment.
• Attention to detail and problem-solving skills.
• Familiarity with construction terminology, permits, and project processes is a plus.
• Bilingual is a plus (English/Spanish)