Administrative Assistant

Job Title: Administrative Assistant

Company Name: Green FX Landscaping Inc.

Pay Range: Competitive pay based on experience.

Industry: Landscaping (Residential, Commercial, Government or Federal)

Location: King City, ON

Job Overview

Green FX Landscaping Inc. is seeking a highly organized and detail-oriented Administrative Assistant to support daily operations and enhance business-wide communication. This role involves handling administrative tasks, client/vendor coordination, invoicing, payroll, social media management, and assisting in the hiring process. If you thrive in a fast-paced environment and are looking for a dynamic role with room for growth, we encourage you to apply!

Who We Are

At Green FX Landscaping Inc., we take pride in delivering innovative, high-quality landscaping solutions. We continuously seek out the best tools, products, and methods to enhance sustainability and efficiency. Our team thrives in a fast-paced environment while fostering a culture of teamwork, improvement, and enjoyment.

Key Responsibilities

• Strategic Work:
• Maintain strong relationships with clients and vendors.
• Monitor cash flow and financial transactions.
• Utilize QuickBooks Online, Connecteam, Airtable, and other platforms for business operations.
• Assist in the hiring process by managing job postings and candidate communications.
• Oversee social media campaigns, including content creation and engagement.
• Tactical Work:
• Answer and manage incoming phone calls professionally.
• Handle invoicing and ensure timely processing.
• Prepare business documents, including contracts and reports.
• Digitize receipts and maintain organized financial records.
• Manage the company calendar and schedule appointments.
• Process payroll and monitor accounts receivable.
• Contact late customers for payments and prepare invoicing reports.
• Track and report on maintenance personnel profitability.
• Create and post content on various social media platforms.
• Respond to customer inquiries and comments on social media.

Qualifications

• Proven experience in an administrative role, preferably in landscaping or construction.
• Proficiency in QuickBooks Online, Connecteam, Airtable, and other business software.
• Strong communication skills, both written and verbal.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Experience in social media management is a plus.

Compensation & Benefits

• Competitive Pay:
• Profit Sharing
• Weekly Pay Cycle
• Project Completion Bonuses / Pay Per Performance
• Health & Wellness Perks:
• Medical, Dental, and Vision Insurance
• Life and Disability Insurance (Basic Life, Supplemental Life, Short-Term & Long-Term Disability)
• Safety Equipment Provided (helmets, gloves, etc.)
• Work-Life Balance Perks:
• Paid Time Off (Holidays, Vacation, Sick Days)
• Paid Parental Leave (Maternity & Paternity Leave)
• Career Development Perks:
• Tech Package (Smartphone or Tablet Provided)
• Additional Perks:
• Company Events (BBQs, Holiday Parties, Annual Fishing, Hunting, Concerts, Ball Games, etc.)
• Company Vehicle / Car Allowance / Mileage Reimbursement
• Uniform Provision (including safety gear and work apparel)

Work Schedule

• Monday to Friday, 9:00 AM – 5:00 PM

Work Location:

• Green FX Landscaping Inc
• King City, ON

Join Our Team!

If you are an organized, motivated, and customer-focused professional looking to grow within a reputable company, apply today to join the Green FX Landscaping Inc. team!

Equal Employment Opportunity Statement

At Green FX Landscaping Inc., we value diversity and inclusion. We welcome applications from candidates of all backgrounds and are committed to creating a workplace where everyone feels valued and respected.