Office Manager / Executive assistant

Job description: IDEMIA Public Security, a division of IDEMIA Group, is the premium provider of trusted biometric solutions that revolutionize public security and identity, travel and transport, and access control. Our solutions—designed using advanced security features and encryption technologies—enable our clients to build safer and fairer societies where people can live, interact, and move freely. Key Missions

The Office Manager / Executive assistant plays a key role in ensuring the smooth operation of the office and providing administrative support to the teams. The main esponsibilities include:

 

• Administrative / Operations Management:

• Handling purchase orders (preparing purchase requests)
• Managing imports/exports (permits, liaising with customs, ANRT, Portnet requests, etc.)
• Organizing and maintaining administrative documents (contracts, invoices, expense reports, etc.)
• Acting as a liaison with external service providers and suppliers (telecom operators, etc.)
• Coordinating with the accounting department

 

• Facility Management:

• Ensuring the proper maintenance and operation of office facilities
• Managing relations with Casanearshore adminstration 
• Drafting and overseeing site maintenance contracts
• Ensuring efficient stock management of office supplies and equipment
• Overseeing service providers (reception, security, cleaning, courier services)
• Contributing to a positive and efficient work environment

 

• Teams Support:

• Organizing business travel (support with booking flights, hotels, and transportation)
• Providing administrative support for new employees
• Assisting in the organization of external training, meetings, and events
• Collecting and providing CSR KPI data

 

What can you bring ?

• Experience: 3 to 6 years in administrative assistance or office/facility management
• Education: Bachelor’s degree (Bac+2/3) in administrative management, business management, or equivalent
• Skills:
  • Proficiency in office tools (Word, Excel, PowerPoint, Outlook)
  • Strong organizational and time management skills
  • Excellent interpersonal skills, professional demeanor, and customer service orientation
  • Ability to work independently and handle multiple tasks simultaneously
• Languages: Fluent in French and English

By choosing to work at IDEMIA PUBLIC SECURITY, you will join a unique tech company, offering a wide range of growth opportunities. You will contribute to a safer world, collaborating with an international and global community. We value the diversity of our teams and welcome people from all walks of life, regardless of how they look, where they come from, who they love, or what they think.   We deliver cutting edge, future proof innovation that reach the highest technological standards and we’re transforming, fast, to stay a leader in a world that’s changing fast, too.   At IDEMIA, people can develop their expertise and feel a sense of ownership and empowerment, in a global environment, as part of a company with the ambition and the ability to change the world.   Visit our website to know more about the leader in Identity Technologies www.idemia.com