Junior Compensation and Benefits VA

The Virtual Assistant – Compensation and Benefits will support the C&B team in managing various C&B-related tasks. This role will focus on employee lifecycle processes (onboarding, contract updates, offboarding), payroll assistance, employee benefits processing, leave monitoring, and other administrative duties as assigned by the C&B Lead. This role requires excellent organizational skills, attention to detail, and the ability to work autonomously in a remote setting.

Responsibility

• Assist in onboarding by preparing Job Offers (JO), Non-Disclosure Agreements (NDA), and employment contracts.
• Update employee contracts for renewal or permanent employment.
• Assist in offboarding tasks, such as checking clearance and preparing Final Accountability Advice (FAA).
• Monitor and process employee leave requests.
• Assist in processing and monitoring benefits, such as maternity/paternity leave, Insurance, retirement plans, and other employee perks.
• Support payroll by double-checking calculations and headcounts.
• Assist in the administration of employee compensation programs, ensuring alignment with company policies and compliance with local laws.
• Maintain and update employee records related to compensation and benefits in HR databases.
• Monitor team emails and ensure timely responses.
• Assist in addressing employee inquiries about pay, benefits, and other compensation-related matters.
• Assist in maintaining and improving C&B documentation and databases.
• Assist with compensation surveys and benchmarking efforts to ensure the company remains competitive in the market.
• Ensure compliance with relevant labor laws and regulations related to compensation and benefits.
• Generate reports and analyses related to payroll, benefits, and other compensation metrics.
• Support HR leadership in developing and revising compensation policies and structures.
• Help in drafting and updating benefits communications and program documentation.
• Liaise with external vendors and service providers as needed for benefits administration.
• Other urgent ad hoc tasks outside C&B when needed.
• Must demonstrate flexibility in handling a variety of tasks as needed.

Key Skills And Experience

• Proven experience as a Virtual Assistant or similar role, with specific experience in compensation and benefits administration.
• Strong understanding of payroll processes and benefits programs.
• Familiarity with HR software and databases.
• Excellent organizational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Ability to manage sensitive information with confidentiality.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
• Bachelors degree in Human Resources, Business Administration, or a related field is preferred but not mandatory.

Preferred Qualifications:

• Experience working with international or remote teams.
• Knowledge of labor laws and regulations related to compensation and benefits.
• Previous experience in HR, payroll, or administrative support is a plus.
• Familiarity with payroll systems and benefits providers.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.