Fleet Administrative Assistant

Job Classification

Full-time; non-exempt under the Fair Labor Standards Act.

We are seeking a highly motivated and experienced Administrative Assistant relevant to our Fleet Maintenance Department. The ideal candidate is knowledgeable in collecting, analyzing, and interpreting data to help improve performance and organization of the department. This position does not have supervisory responsibilities.

• Communication

Strong communication skills and be able to communicate with their boss, deliver bad news, and give instructions to leaders. Able to handle incoming calls, emails, and other communications.

• Organization

Organized and able to multitask. Able to schedule meetings, manage calendars, and take notes of important information.

• Administrative tasks

Perform clerical duties such as filing documents, answering the phone, and greeting visitors. They may also prepare and edit correspondence, presentations, and other documents.

• Inventory management

Responsible for managing inventory and equipment.

• Confidentiality

Assistants may be privy to confidential information and should be trustworthy and discreet.

Other responsibilities of an assistant include: Gathering supplies, Conducting research, and Assembling and analyzing data

• Identifying trends

Look for trends or areas for improvement in data.

• Developing actionable steps

Use the data analyzed to develop steps that will improve processes and optimize results.

• Communicating findings

Communicate findings to stakeholders.

• Identifying risks

Help identify potential risks and challenges, and help businesses devise strategies to mitigate them.

Skills And Qualifications

• Minor on Business administration, analytics, Computer science or technical school.
• 3 years of experience in analytics, administrative assistant, inventory management.
• Ability to use computer-based software, MS Office, Word, internet navigation, email.
• Strong analytical and problem-solving skills
• Excellent communication skills
• Logical and efficient
• Keen attention to detail
• Self-motivated and directed
• Ability to prioritize and execute tasks under pressure
• Strong customer service orientation

Physical Requirements

• Ability to work and drive in a variety of weather conditions.
• Exposure to strong odors.
• Must be able to lift up to 75 pounds at times