Crew Scheduling Administrator

Job Overview:

The Crew Scheduling Administrator has established Crew Scheduling to perform a range of day-to-day activities. The Crew Scheduling Administrator is capable of recognizing and solving typical General Services problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from established options. Their work directly impacts their team through the quality of the services or information provided.

Responsibilities

Key Tasks and Responsibilities:

• Checks the documents of the offshore crew for their validity
• Updates data in ONEVIEW.
• Ensures that the personnel files and training documentation of the offshore crew are always maintained and current. Liaises with different local agencies for required documentation and local registration (visa, offshore passes, seaman’s book, etc.)
• Contacts the medical department for employees requiring medical certificates for going offshore.
• Arranges airplane and hotel bookings for travelling project personnel.
• Keeps HR and Operations informed if the employee(s) is unable to embark due to medical or other reasons/ any changes to the crew change due to flights, weather, etc.
• Confirms to Offshore Personnel of the official start of assignment and leave
• Educates themselves on offshore training requirements for specific trades and welder qualification terms
• Attend training as indicated by their supervisor
• Check the documents of the offshore crew for their validity
• Ensure that the personnel files and training documentation of the offshore crew are always maintained and current
• Liaise with different local agencies for required documentation and local registration (visa, Federal Police, Sispat)
• Contact the medical department in cases when an employee who is scheduled to embark receives a medical leave (Atestado Medico)
• Keep HR and Operations informed if the employee(s) cannot embark due to medical or other reasons/ any changes to the crew change due to flights, weather, etc.
• Support with nota-fiscal from the suppliers
• Confirm to Offshore Personnel of the official start of vacation
• Fill out the timesheet forms
• Coordinate all personnel movements to and from offshore
• Produce reports as follows for delivery to the Crewing Logistics Coordinator
• WHILE OFFSHORE (Vessel Administrator):
• Maintains vessel POB (Personnel on Board) list and room allocation.
• Collates and issues standardized Daily Progress Reports (DPR)
• Captures and logs Waiting on Weather data for their vessel spread.
• Responsible for the timely bunkering and supplying of provisions to the vessel.
• Coordinates with the Port Captain to ensure all port calls of material runs are completed on time.
• Attends to all grievances from MDR personnel concerning catering, internet communications or quartering.
• Maintains and issues live, accurate fuel and water reports to Offshore Superintendent and Radio Room.
• Prepares timesheets for Yard personnel onboard and sends them to payroll ahead of cut-off dates.
• Compiles offshore allowance details for Yard personnel and issues them to Fabrication Administration ahead of cut-off dates.
• Prepares minutes of onboard meetings for Client and McDermott
• Ensures all personnel movements are updated in ONEVIEW.

Qualifications

Essential Qualifications and Education:

• High school degree
• 2 years of experience in administrative routines
• Basic to intermediate level in the English Language
• Effective interpersonal, verbal, and written communication skills/ computer literate
• Always maintain and comply with McDermott safety and ethics standards
• Have a thorough understanding of HSE /Quality principles and applicability
• Possess team spirit qualities
• Flexibility and adaptability

About Us

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.

For more than 100 years, we’ve been making the impossible possible. Today, we’re driving the energy transition with more than 30,000 of the brightest minds across 54 countries.