Executive Administrative Partner

Business Development, Sales
Mississauga (Ontario), Ontario (Canada), Canada
February 18, 2025
Full-time
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Job Description

At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where ,Health for all, Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible’. There are so many reasons to join us. If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there’s only one choice.

Executive Administrative Partner

Provide dynamic coordination, project management, and administrative support to the Country Division Head (CDH), ensuring the seamless and efficient operation of the CDH’s office and related activities.

Bayer is committed to a flexible hybrid working environment. This is a permanent position based out of Mississauga, Ontario.

What You Will Do

  • Administrative Mastery: Manage the CDH’s calendar, logistics, and provide comprehensive support.
  • Financial Tasks: Handle Travel & Entertainment reports, mileage, purchase orders, invoices, and budget tracking.
  • Committee Participation: Engage in committees, working groups, and project teams.
  • Communication & Prep: Draft correspondence, assist with crafting presentations, and prepare meeting materials.
  • Inquiry Handling: Manage internal and external inquiries, directing them as needed.
  • Efficient Scheduling: Prioritize communications and organize a streamlined schedule.
  • Network Engagement: Contribute to the Bayer Inc Coordinator Network
  • Cross-Department Collaboration: Liaise with various Bayer departments locally and globally.
  • Event Coordination: Assist in organizing leadership meetings, town halls, and updates.
  • Agenda & Minutes: Develop and maintain agendas, minutes, and action lists.
  • International Liaison: Coordinate with the US EA for meetings and travel.
  • Executive Committee Support: Coordinate activities with Executive Committees and their assistants.
  • Meeting Management: Organize and lead effective meetings, ensuring follow-up actions.

Who You Are

  • Educational Background: Degree in project management, administrative studies, or equivalent work experience.
  • Experience: 5+ years in administrative support, including managerial level.
  • Skills: Strong communicator with tested project and time management abilities, balancing strategic thinking with attention to detail. French language proficiency an asset.
  • Problem Solver: Proactive with strong negotiation and decision-making skills.
  • Customer Focused: Build and maintain positive relationships with stakeholders.
  • Multidisciplinary: Thrive in a multi-disciplinary environment.
  • Creative Solutions: Provide innovative solutions to complex problems.
  • Tech Savvy: Proficient in Office 365, Teams, Concur, Canva, Chat GPT or similar, SalesForce, and Adobe Acrobat DC Pro.
  • Ethical Standards: Commitment to high professional ethical standards.
  • Balanced Priorities: Balance commercial priorities with day-to-day requirements.

What We Offer

  • Competitive compensation and rewards package
  • Collaborative, diverse and inclusive culture
  • Career development and global opportunities
  • Work-life flexibility programs such as flex hours, employee discounts, volunteer days, wellness, and other employee offerings

Bayer is committed to fostering, cultivating and preserving a culture of Inclusion and Diversity. We embrace and encourage our employees’ differences and believe that our people are our most valuable asset. The collective sum of individual life experiences, knowledge, innovation, self-expression, unique capabilities that our employees invest in their work represents our culture, reputation, and Bayer’s values and purpose.

Learn more about our values and purpose at: https://www.bayer.com/en/ca/canada-our-purpose-values

All referral candidates must first be submitted via our internal referral system by a current Bayer employee in order to participate in the referral program. Once a Bayer employee has successfully referred you in our system, you will receive an automated email with instructions on how to complete your application.

Bayer welcomes and encourages applications from people with disabilities. Candidates participating in our selection process requiring accommodation due to a disability or medical need are encouraged to notify the Bayer representative that they will be meeting with to ensure appropriate arrangements can be made.

Location:

Canada : Ontario : Mississauga

Division

Pharmaceuticals

Reference Code

835861

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