Project Manager

Collaboration.Ai is a Minneapolis-Saint Paul based software and services company with employees and strategic partners around the globe. Using our software platforms, design thinking, and artificial intelligence, we open up opportunities for clients in public, private, and nonprofit sectors to forge valuable connections, create meaningful engagement, and develop groundbreaking ideas. To learn more about us, visit https://collaboration.ai/

Our Product Lineup

NetworkOS: evaluate and expand your network

CrowdVector: enable innovation, from ideation to production

TeamCreator: make the most of teamwork opportunities

Who We’re Hiring

Are you a dependable, hyper-organized individual, skilled at building a collaborative atmosphere and delivering exceptional results? We’re seeking a dynamic Project Manager to support our client programs, with a significant focus on our collaborations with the U.S. Air Force and Department of Defense clients. Join our fast-growing startup, where unconventional ideas meet a commitment to drive positive change in both public and private sector endeavors.

What You’ll Do

• Manage ongoing client projects, ensuring timely delivery and adherence to scope.
• Provide monthly reporting to stakeholders, offering insights and recommendations for improvement.
• Plan and communicate project schedules and roadmaps effectively, ensuring alignment with client expectations.
• Support client meetings and events, fostering productive interactions and liaising between industry ,government and/or internal stakeholders.
• Coordinate event logistics, including registrations, accommodations, and catering, to ensure seamless execution.
• Establish best project management practices, contributing to enhancing internal and client-facing processes, documentation, templates and automations.
• Maintain consistency in project tracking using tools like Notion, conduct quality assurance checks, and preserve file plan integrity.
• Deliver outstanding administrative and organizational support to our Program Management teams, ensuring project efficacy.
• Collaborate closely with clients, partners, and internal teams to understand project requirements, communicate processes, prioritize tasks, and maintain project momentum.
• Work cross-functionally and collaborating with program management, marketing, design, and facilitation teams to achieve client goals and project objectives.

What you’ll work on:

• Spearhead automation initiatives to optimize team calendar management.
• Oversee the preparation and delivery of monthly and quarterly metric reports to clients.
• Prepare and deliver project close out reports.
• Coordinate client events and collaborate with marketing and product teams.
• Hubspot Management: form building, report building, data clean up, and contact uploads for various client projects.
• Support client projects from inception to completion, including timeline development, deliverable management, and partner coordination.
• Support team members in navigating government processes, including assisting with all necessary steps to obtain and maintain essential credentials.

Some Basic Qualifiers

• 3-5+ years of applicable work experience, preferably with government or technology customers; interest and understanding of startup culture is preferred.
• Previous experience using project management and CRM tools such as Notion, HubSpot, Microsoft Teams, and GSuite is a plus—bonus points for any formal project management training.
• Previous Zapier experience is a plus.
• Experience working with the U.S. Department of Defense (active duty or civilian) or other government entities is preferred.
• Knowledge of government contracting is a plus.
• Excellent communication skills, with the ability to convey complex information clearly and concisely.
• You love speaking with clients and getting to the heart of their goals, problems, etc. You prioritize data-driven decision-making and possess a strong understanding and passion for technology and innovation.
• You thrive in dynamic environments and quickly adapt to evolving daily needs.
• Open to travel on occasion to support program management initiatives.
• Salary: Commercially comparable.
• Location: Remote availability with preference for candidates in Minnesota or the Central Time Zone.
• U.S. citizenship is required.

What We Offer

• Exciting opportunity to be an early-stage builder
• Work with amazing colleagues and clients
• Earn a competitive salary and 401K, plus medical, dental, vision, life, and disability insurance
• Enjoy a flexible schedule and “no meeting Fridays.