HR Talent Acquisition Administrator

Our Human Resources Department is responsible to deliver high quality HR services to all EMBL personnel working at EMBL Headquarters in Heidelberg and its 5 sites across Europe. We are looking for a motivated individual who is interested in gaining experience in HR administration and excited by the challenge of providing an excellent service in a stimulating international environment.

The HR Talent Acquisition team is split across two sites, Heidelberg and Hinxton supporting over 2000 staff members across 6 sites. The Head of Talent Acquisition is based in Heidelberg along with three HR Talent Acquisition Partners and one Assistant.

In this role, you will support and work closely with the Talent Acquisition team responsible for the full recruitment process, managing approx. 350 hirings a year. The team provides high quality services and works closely with assigned EMBL units and hiring managers whilst delivering comprehensive recruitment and related HR advice and support in line with internal guidelines and procedures.

2025 is an exciting time for our HR team as we just implemented a new ERP system across EMBL’s 6 sites. Delivering modern HR practices with and increased efficiencies will enable the team to focus on what matters most, our people.

Your role

If you are interested in gaining experience in talent acquisition and are excited by the challenge of providing an excellent service in a stimulating international environment, this role is for you.

Tasks And Responsibilities Include

• Maintenance of job openings in our online recruitment platform
• Preparation of vacancy notices and targeted recruitment messaging incl. social media marketing
• Organising remote and on-site interviews with the possibility of participation in interviews
• Liaising with hiring teams to finalise and confirm interview schedules
• Liaising with candidates through various platforms ensuring a continuous excellent candidate experience
• Supporting travel bookings for candidates including flights and accommodation
• Handling recruitment related e-mail correspondence, e.g. troubleshooting of application submissions, replying to general queries
• Preparation of reports and research into recruitment related topics to support internal projects
• Performing standard administrative tasks related to the recruitment process, e.g. scanning of documents, processing travel claims and invoices

You have

• relevant education and training in the area of HR administration and/or talent acquisition, combined with first working experience in HR
• proactive approach and strong customer orientation to provide a quality service for staff at all levels
• very good analytical and evaluative skills
• ability to work effectively with people of different national and cultural backgrounds
• very good organizational and communication skills
• reliability and flexibility
• ability to plan and prioritize your own work programme
• proficiency in MS office applications and Internet is required
• a very good command of English

You might also have

Previous relevant work experience, ideally gained from an international environment is advantageous. A good working knowledge of German, French and/or Spanish or Italian.

Why join us

EMBL is curiosity-driven, community-oriented and international. As an inclusive, equal opportunity employer, we believe that diversity enables us to collaborate more effectively and be innovative in our approaches. We are, therefore, committed to creating an inclusive and flexible culture – one where everyone can realise their full potential and make a positive contribution to our organisation.

We encourage applications from individuals who can complement our existing team – we believe that success is built on having teams whose backgrounds and personal experiences reflect the diversity of the populations that our science serves. We actively encourage applications from all genders and cultures, ethnic groups and all demographics to help us avoid perpetuating biases and oversights at this transformational point in our people strategy.

Enjoy Lots Of Benefits

• Financial incentives: Salary free of income tax, monthly family and child allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances
• Flexible working arrangements
• Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover)
• Generous time off: 30 days annual leave per year, in addition to public holidays
• Campus life: Free shuttle bus (select sites), on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely)
• Family benefits: Kindergarten (Heidelberg), 10 days of child sick leave, generous paid maternity/parental leave and monthly family & child allowances
• For detailed information please visit our employee benefits page here

What else you need to know

• EMBL is a signatory of DORA. Find out how we apply DORA principles to our recruitment and performance assessment processes here.
• Diversity and inclusion: At EMBL, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ+ & individuals from all nationalities.
• How to apply: To apply please submit a cover letter and a CV through our online system. We aim to provide a response within two weeks after the closing date.

Closing Date

09/03/2025