Business Support Administrator

The Business Support Administrator will report locally into the Office Manager and regionally to Corporate Services & Real Estate, Asia and will support the administrative needs for the portfolio teams. Their responsibilities include booking travel, expense management, booking conferences and conference rooms and booking hotel stations while visiting other offices.

Principal Responsibilities

• To provide secretarial support, travel arrangement and expense management for our Senior Management Executives and Portfolio Managers
• Perform day-to-day tasks including, but not limited to, file organization, booking travel, researching requested information, archiving, preparing pre-meeting materials for review
• Arrange, confirm, and manage detailed calendars; scheduling meetings and related logistics
• To handle business correspondence, confidential documents, such as license applications
• Work on ad-hoc duties as assigned by Senior Management and PMs
• Act as a back-up of receptionist
• Event coordination, such as company drinks events, etc
• Other related projects and duties as requested

Qualifications/Skills Required

• Bachelor’s degree and minimum of 5+ years’ experience in a similar capacity with an excellent performance track record
• Solid verbal and written communication skills
• Strong sense of responsibility and self-motivation
• Good team player with a strong willingness to participate and help others
• Quick learner, Detail oriented; demonstrable thoroughness and strong ownership of work
• Ability and willingness to learn new computer based systems (travel, expense, etc)
• Able to prioritize in a fast moving, high pressure, constantly changing environment; high sense of urgency