Event and Conference Planning Manager – Remote

Job Overview

We are seeking an exceptionally organized and detail-oriented Conference and Event Planning Manager to become a vital member of our innovative team. In this pivotal role, you will spearhead the planning, coordination, and execution of internal meetings, conventions, and external events, ensuring they align with our organization’s mission and objectives. If you possess a fervent passion for event planning, stellar project management capabilities, and thrive in collaboration with diverse stakeholders, we encourage you to apply.

Key Responsibilities

• Formulate and execute comprehensive event plans that encompass timelines, budgets, and resource distribution.
• Oversee logistical arrangements, such as venue selection, transportation, accommodation, and on-site operations.
• Collaborate with internal teams and external partners to guarantee smooth event execution.
• Develop and manage event budgets, identifying cost efficiencies while preserving quality.
• Negotiate contracts with venues, caterers, AV providers, and other vendors to obtain advantageous terms.
• Supervise logistical components, including setup, breakdown, attendee materials, and equipment.
• Ensure adherence to health, safety, and legal regulations throughout the event lifecycle.
• Partner with the marketing team to devise promotional strategies and event communications.
• Collaborate with the Registration Chair to facilitate the registration process, including online systems and payment processing.
• Deliver outstanding customer service to attendees and address inquiries promptly.
• Establish standard operating procedures and train staff or planning committees.
• Stay informed on industry trends and best practices to consistently enhance event quality.

Required Skills

• Outstanding organizational and project management skills.
• Excellent negotiation, communication, and problem-solving capabilities.
• Proficiency in Microsoft Office Suite and event management software (e.g., Cvent, PassKey).
• Familiarity with KPIs and marketing strategies relevant to event management.
• Willingness to travel domestically and internationally as required.
• Physical ability to lift 15-25 lbs and perform tasks involving bending, reaching, or repetitive movements.

Qualifications

• A bachelor’s degree in Event Management, Hospitality, Business Administration, or a related discipline is essential.
• A minimum of 3-5 years’ experience in event planning and management, demonstrating a successful track record, including the execution of large-scale events with over 5,000 attendees.

Career Growth Opportunities

We are committed to fostering the professional development of our team members, providing training opportunities and a collaborative environment conducive to continuous learning and growth within the event planning industry.

Company Culture And Values

Our organization values collaboration and a shared commitment to excellence. We champion innovation and cultivate teamwork across diverse groups to ensure successful execution of events.

Compensation And Benefits

Salary: \(70,000 – \)75,000

• Medical, Dental, Vision & Life Insurance
• Company-paid Short-Term and Long-Term Disability Insurance
• Simple IRA Retirement Plan with matching contributions
• Flexible Spending Account
• Technology Stipend
• 12 Paid Holidays
• Generous Paid Time Off
• Annual Performance Pay Increases
• Opportunities for Training and Professional Development

Join us in this exciting opportunity to lead impactful events that resonate within our organization and foster professional connections.

Employment Type: Full-Time