Permit Clerk – Development Services Department

General Function

Responsible for receiving and processing plans that are submitted for permit. Once processing is successfully completed, will issue construction permits. Will assist customers and answer phone calls related to all facets of the work performed in Development Services; assist in the processing of plans in Pentamation and maintain electronic records of plans; work closely with the Building Inspectors, Building Official, Assistant Director, and Director and assists them in their daily duties.

Ability to maintain an effective working relationship with other employees, supervisors, City Officials, and the public. Must have good communication and people skills.

Reports To

Building Official

Asst. Director of Development Services

Director of Development ServiceS

Supervisory Responsibilities

None

Essential Duties And Responsibilities

• Provides assistance to Sr. Permit Clerk, Inspectors, Building Official, Asst. Director and Director as needed.
• Process plans and permits in Pentamation and other related software systems.
• Assists plan examiners and inspectors in the flow of the plan review and inspection processes.
• Assists in the scheduling of inspections as applicable.
• Inputs documents and maintains electronic permit records.
• May perform other related duties as assigned by the Building Official, Asst. Director, and Director.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Qualifying individuals with disabilities may be provided reasonable accommodations to enable them to perform the essential functions.

Type Of Appointment/Work Hours

• Full-time/Regular in-person position.
• Standard workweek, which is forty (40) hours of work per week consisting of five (5) days of eight (8) hours per day or four (4) days of ten (10) hours per day. The workday may be varied for the efficient delivery of public service.
• Will be required to work other than the standard workweek on occasion, including evenings, weekends, and/or holidays.
• Will be required to work occasional overtime or shift assignments, if applicable.

Physical and Environmental Demands or Conditions

The physical and environmental demands for this position have been listed on the last page of this description. Physical and environmental demands must be met to successfully perform the essential duties and responsibilities of this position.

Requirements

• Must possess a high school diploma or its equivalency.
• One (1) to three (3) years of previous clerical experience in a similar position.
• Must be able to comprehend and follow written and verbal instructions.
• Must be familiar with entering and extracting data using various software applications such as Word and Excel. The preferred candidate will have the ability to work with Adobe pdf documents and have some experience or working knowledge of the permitting and inspection processes.
• Must possess a valid Florida driver’s license with a clean driving record.
• Must pass a background screening process.

Core Competencies

• Judgment – Sound decisions based on fact; uses logic to solve problems.
• Quality of Work – Performs work thoroughly, accurately, and professionally.
• Reliability – Timely and consistently completes assigned work; consistently reports to work and is punctual.
• Safety – Committed to ensuring a safe environment and complies with applicable safety standards.
• Technical Capability – Applies knowledge to identify issues and works to develop skills; demonstrates knowledge of techniques, skills, and equipment.

Work Authorization/Security Clearance

• The employee must successfully pass a background screening process and must comply with the Drug-Free Workplace policy.
• The City will also verify the identity and employment authorization of individuals hired so the proper completion of Form I-9 is required, which includes the employee providing documents evidencing identity and employment authorization.

All of the above information is intended to indicate the general nature and level of work performed by employees in this position. This description is not intended to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of employees assigned to this position. Duties, responsibilities, and activities may change at any time with or without notice.