Administrative Assistant (Alvin, TX)

Description

Job Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Supervisory Responsibilities

• May direct the work of clerical employees in lower job classifications.
• May assist in training newly hired clerks and secretaries.

Duties/Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Performs other related duties as assigned.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Data Entry and working Knowledge of general office equipment.
• Ability to work independently.

Education And Experience

• Associate degree in Business Administration preferred.
• 2 -3 years of experience in an administrative role.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Benefits

Competitive Pay Rates, paid EVERY Friday

Opportunities for Advancement

Paid Time Off (PTO) – Start accruing on Day 1!

Comprehensive Benefits Package available 1st of the month after 30 days, including:

Health, Dental, and Vision Insurance

Employee Assistance Program (EAP)

Life Insurance and AD&D

Company-Paid Basic Life Insurance for ALL Employees

Educational Assistance

401(k) with a Company Match of 50% up to the first 4% of contributions (starts after 1 year).