Assistant Event Coordinator

Location: Philadelphia, PA

Position Type: Full-time

Job Summary: We are seeking a detail-oriented and enthusiastic Assistant Event Coordinator to join our dynamic team. In this role, you will work closely with the Event Coordinator to plan, organize, and execute events that exceed client expectations. The ideal candidate will have excellent organizational skills, the ability to multitask, and a passion for event planning.

Key Responsibilities

• Assist in the planning, organization, and coordination of events, including conferences, meetings, weddings, corporate events, and more.
• Help manage event logistics, including scheduling, transportation, catering, decorations, and on-site coordination.
• Handle event inquiries, manage RSVPs, and assist with communication to attendees.
• Ensure all event supplies and materials are ordered and delivered on time.
• Set up and break down event spaces, ensuring everything runs smoothly from start to finish.
• Coordinate on-site staff and volunteers, providing clear instructions and support throughout the event.
• Assist with post-event evaluations, including collecting feedback from clients and attendees to ensure continuous improvement.
• Manage event budgets and track expenses, working closely with the Event Coordinator to stay within budget.

Qualifications

• High school diploma required; Bachelor’s degree in Event Management, Hospitality, or related field preferred.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Ability to handle multiple tasks and work under pressure.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event planning software.