Executive Assistant

Executive Assistant – Singapore

Brevan Howard have an exciting opportunity for an Executive Assistant to join the firm in Singapore.

MAIN DUTIES/RESPONSIBILITIES OF THE ROLE:

Essential Responsibilities:

• Manage and maintain executives’ calendars, including arranging calls, meetings and travel plans.
• Proactive coordinate of global travel logistics, including booking flights, accommodation, and transfers and ensuring full details are available for stakeholders when on the move.
• Schedule and coordinate communications across multiple calendars, accommodating availability for internals and externals.
• Understand stakeholders priorities and team demands to optimise stakeholder time management.
• Respond to invitations as and when required, booking restaurants and tickets.
• Meet and deal with guests in the office, making sure meeting rooms are reserved and refreshments are served.
• Provide proactive administrative support and project management where required.
• Deal with post and shipping logistics for small and large items, in the UK and worldwide, dealing with the customs documents, packing lists and commercial invoices.
• Support stakeholder team members, when required by the stakeholders, with various administrative tasks as needed to enhance productivity and efficiency.

PERSON SPECIFICATION

WORK EXPERIENCE/BACKGROUND:

Essential

• Previous experience working in an administrative or support role at Executive level
• Proficiency in Microsoft Office (Outlook, Word and Excel)
• Strong organisational and time management skills
• High levels of self-motivation and a proactive mindset
• Strong prioritisation skills, with the ability to support multiple stakeholders
• Excellent influencing and communication skills
• Flexibility and adaptability to changing priorities and responsibilities.
• Bookkeeping and budget management experience

Desirable

• Familiar with the industry

TECHNICAL/BUSINESS SKILLS & KNOWLEDGE:

• Exceptional organisational and time-management skills
• High proficiency in Microsoft Suite (Word, PowerPoint, Excel, Outlook)
• Ability to multitask, prioritise workload and work under pressure
• High attention to detail
• Reliable and proactive approach to work
• Strong interpersonal, verbal, and written communication skills
• Confident decision making
• Ability to work collaboratively in a team setting
• Ability to exercise tact and discretion when dealing with confidential matters

WHO WE ARE

Brevan Howard Asset Management is one of the leading absolute return/hedge fund managers, overseeing assets on behalf of institutional investors from around the world, including pension funds, endowments, insurance companies, government agencies, private banks, and fund of funds.

Brevan Howard was founded in 2002 and launched its flagship global macro strategy in April 2003. The firm currently manages over $35bn and engages predominantly in discretionary directional and relative value trading in fixed income, FX markets, and equities. BH Digital, a division within Brevan Howard that manages crypto and digital asset strategies was launched in 2022.

The firm currently employs over 1,000 personnel worldwide, including over 300 investment professionals. This global presence gives Brevan Howard the ability to identify and source attractive investment opportunities, as well as investment management talent wherever they may be. Brevan Howard has won several industry awards for excellence in risk management, operational robustness, and investment performance.

The firm’s main hubs are in London, Jersey, Geneva, New York, Austin, Hong Kong, Singapore, and Abu Dhabi.

Next steps

If this sounds like the next step in your career please apply now, alternatively if you would be interested in exploring further opportunities at Brevan Howard, please check out our careers page https://www.brevanhoward.com/careers/