Administrative Receptionist

The Receptionist is responsible for welcoming visitors to the Stillaguamish Tribal Administration Building. Ensure the front entrance is open/unlocked during business hours and locked at the end of the day. Attends to visitors and deals with inquiries on the phone and face to face. Assist various departments as needed. Supply information to employees, Tribal members, the public, clients and customers. Provides general administrative and clerical support.

Essential Duties And Responsibilities

• Greet persons entering organization and assist visitors
• Maintains and keeps tidy the reception area.
• Ensure the front entrance is unlocked for business hours.
• Assists visitors/clients, supply and receive documents, facilitate scheduling appointments.
• Assist various departments with bulk mailings and the proper use of office equipment.
• Accepts payments and all relevant documents, i.e. Tribal rent, daycare, insurance, FSA.
• Maintain Vendor permits etc.
• Receive sort and distribute mail. Deliver outgoing mail and packages to the post office when needed. Accept and route deliveries.
• Must maintain at all-time strict confidentiality of Tribal members, employees, and visitor/client information.
• Answers and routes all calls coming into the Administration phone system.
• Takes accurate and complete messages as needed.
• Completes office supply and breakroom ordering and inventory.
• Maintain and keep up to date the “public posts” board.
• Mentor and train interns.
• All other duties as assigned.

Duties, responsibilities, requirements and expectations pertaining to this job are subject to change as needed

Supervisory Responsibilities

No supervisory responsibilities.

Required Knowledge, Skills And Abilities

• Ability to interact with a positive demeanor.
• Comfortable in a constantly changing environment, flexible and adaptable
• Excellent communication skills, both verbal and written
• Ability to use Windows, Excel, Word, Publisher, and other relevant computer software.
• Ability to operate general office equipment including postage meter and photocopiers.
• Ability to handle highly confidential information Detail oriented

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The worker is frequently subject to inside environmental conditions, which provide protection from weather conditions, but not necessarily from temperature changes, and is subject to outside environmental conditions and to wet and/or humid conditions. The noise level in the work environment is usually low to moderate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

• Often involves light work.
• Occasionally lift and/or move up to 60 pounds.
• Constantly requires the ability to give and receive detailed information through verbal communication.
• Constantly requires repetitive movement of the wrists, hands and/or fingers.
• Often requires walking or moving about to accomplish tasks.
• Occasionally requires raising objects from a lower to a higher position or moving objects horizontally.
• Occasionally requires stooping which entails the use of the lower extremities and back muscles.
• Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.

Position Qualifications

• High school diploma or GED required or be willing to obtain one within a two year period.
• Some computer skills and preferably MS Office.
• Dependable
• Must adhere to the Stillaguamish policies and procedures set out by the tribe
• Current Washington State Driver’s License and ability to be approved by the Tribal insurance to drive Tribal vehicles.
• Stillaguamish Tribe of Indians is a drug free workplace. All employees are subject to a pre-employment drug screen.
• Must successfully pass a background check.

Travel Requirements

Local travel is required. Travel outside of the state is infrequently required. Typical travel time is generally less than one hour a day

Full Time 40 hours/week

Wage range: $24.71 per hour

Full Time Employees Are Eligible For

• Medical, Dental, Vision available on 1st of month after hire date – choose either a PPO or HDHP with a Health Savings Account.
• Paid Time Off (PTO) earned to plan for future paid days off from work.
• Parental Leave
• 401(k) retirement with generous company match.
• Holiday Bank hours
• Discounts at 210 Cannabis Co and Angel of the Winds Casino Resort plus 20 cents off per gallon at Angel of the Winds Fuel.