Support Exp Docs (Chemicals)

• To provide continuous support to Customer and Export Documentation Head to ensure export shipments are made in time and de-risk company with appropriate financial arrangements in place as per internal guidelines and do meet the international banking and shipping norms.
• Follow-up with Regional Managers regarding LCs, advances, and TT related issues for respective plant shipments.
• Co-ordination with plants for timely shipment of material based on financial arrangements received.
• To build cordial relations with Bankers. To monitor and record the smooth handling of documents status before and after Presentation to bank. To ensure submission of Error Free documents to bank against L/C
• To send documents on-time to respective buyer for collection and clearance at destination.
• To Co-ordinate with Shipping Lines/ Forwarder, CHA & Various Govt. Agencies for timely issuance of third-party certificates and Bill of Ladings
• To provide timely Ex India, MIS & Monthly reports to enable management to get first-hand information.
• Entry and record keeping of all LCs in Oracle to plan dispatch.
• Proper and timely information to Buyers with Pre shipment docs and Post Shipment Export documents.
• EDPMS compliance / BRCs follow ups with Banks.
• Learning ability in various topics in international business and trade.

Key Result Areas/Accountabilities

Key Result Areas/Accountabilities

Supporting Actions

Handling of Exports documents

LCs handling and documentation as per company guidelines to de-risk the Company.

MIS / Monthly Report

Compliance

Confirmation of BL drafts before sailing and scan the dox for payment on same day or within a day of receipt of BL and courier/submission to bank the original dox to the respective customer and inform the details to them.

Collection in line of business requirements

Banking activates- BRCs

Obtain original LCs from banks.

Making sure the LCs comply with international guidelines on LCs (UCP 600), internal guidelines, order conditions and banking requirements.

Ensure error free presentation of LC documents.

Generating daily & monthly MIS of shipments, L/cs, etc.

Closure of SB and Inwards in Banks and get E-BRC for release of DBK. Closer of EDPMS pending entries.

To follow up and coordinate with various external & internal customers in getting required data/docs.