HR Coordinator – Executive & Consultant

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic. You’ll thrive in an environment that supports innovation, is committed to ending racism and supporting diversity, equity and inclusion, and provides the resources you need to succeed.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

The Executive and Consultant Human Resources Coordinator provides thorough and professional administrative support of HR activities related to the support of executives and consultants, including recruitment, personnel changes, promotions and changes for physician staff. The Executive and Consultant HR Coordinator provides support to the Personnel Committee, including facilitating employment approvals and changes occurring for employed physicians. The coordinator will be responsible for multiple tasks at once and must maintain a high level of organization, attention to detail and responsiveness to both internal and external customers. The Executive and Consultant Human Resources Coordinator will work closely and cooperatively with system-wide leadership, support staff, outside corporate organizations and peers to ensure the recruitment and employment process reflects Mayo Clinic’s high level of standards. The coordinator will be responsible for administrative rights to Personnel Committee and team SharePoint sites and updating the Mayo Clinic Personnel Committee website.

The coordinator may serve as a backup to support the recruitment process for physicians, executives and physician leadership, including complex scheduling, travel arrangement, interactions with physicians and executives, and managing the stakeholder survey process.

Qualifications

Requires high school diploma or equivalent. Strongly prefer successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field. A minimum of five years’ experience working with or supporting senior leaders in an administrative/executive/medical assistant role is required. Demonstrated knowledge of complex organizations, with an emphasis on health care environments is preferred. Requires excellent application of grammar, punctuation, and English usage. Must have computer experience and possess proficiency on technical office equipment and tools (Outlook, Word, Excel, PowerPoint). Must possess high-level skill in organization, clerical aptitude, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks simultaneously. Must demonstrate good decision-making and judgment as well as attention to detail and follow-through. Must be able to adapt to a rapidly changing environment. Must have demonstrated ability to deal with extremely confidential information, and have the ability to demonstrate tact, diplomacy and a high level of professionalism. Experience in maintenance and updating website and SharePoint sites is highly desirable.

Exemption Status

Nonexempt

Compensation Detail

$28.10 – $37.94 / hour

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

M-F, business hours. This position is primarily remote, but must be located within a reasonable driving distance of the Rochester, MN campus for occasional business needs.

Weekend Schedule

N/A

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Affirmative Action and Equal Opportunity Employer

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

Recruiter

Jessica Gartner