Personal / Executive Assistant to the CEO

We are looking for a Assistant who not only excels in organization and efficiency but also brings a touch of creativity and aesthetic sense to the role. The ideal candidate is proactive, detail-oriented, and energized by working in a fast-paced environment. You will work directly with the CEO, ensuring that all aspects of their professional and personal life are managed with care and precision.

Key Responsibilities

• Calendar Management: Coordinate and manage the CEO’s calendar with an eye for detail and efficiency.
• Creative Support: Assist in organizing events and ensuring spaces are aesthetically pleasing and well-organized.
• Travel Coordination: Arrange travel logistics, including flights, accommodations, and itineraries.
• Personal Assistance: Handle errands, shopping, and ensure that the CEO’s needs are anticipated and met with care.
• Communication: Manage correspondence and communications, maintaining confidentiality and professionalism.
• Expense Tracking and Budgeting: Monitor and manage expenses related to the CEO’s activities, ensuring compliance with company policies.

Requirements

• Residency: Must reside in Philadelphia or within 5 miles of Center City.
• Transportation: Access to a personal vehicle is required due to the nature of the role. Mileage reimbursement is provided.
• Experience: Minimum of 3-5 years of experience as a personal or executive assistant, preferably supporting senior executives.
• Skills:
• Excellent organizational and time management skills.
• Ability to anticipate the needs of the CEO and manage multiple tasks efficiently.
• Strong attention to detail and high standards for maintaining order and confidentiality.
• Experience with travel logistics and event planning is a plus.
• Discretion and trustworthiness, especially when handling sensitive and confidential information.

Additional Competencies

• Strong organizational skills and an eye for detail to manage day-to-day tasks effectively.
• Dynamic, proactive, and able to follow rules and adapt quickly to new situations.

Why Join Us

• Be part of a company that values creativity, authenticity, and diversity.
• Enjoy a supportive and inclusive work environment.
• Competitive salary with opportunities for growth.