Contracting Acquisitions Agent III

2132 NE 36th Street

Oklahoma City, OK 73111

Annual Salary: $53,155.00

Basic Purpose

Positions in this job family are assigned responsibilities involving the acquisition of goods and services for an institution or agency.

Typical Functions

• Drafts specifications and reviews specifications and requisitions developed by other divisions of the agency; determines method of acquisition.
• Maintains bidder lists, product and services information, supplier information, and acquisition records.
• Conducts bidder conferences and bid openings; tabulates and evaluates bids; recommends awards; mediates disputes.
• Makes recommendations to management concerning products and services and available sources of supply.
• Performs contract administration, including but not limited to, monitoring contractor compliance with contract specifications, monitoring contractor expenditures, reviewing claims, and ensuring timely submission reports.
• Supervises and trains subordinate personnel.
• Advises agency personnel on departmental rules, Central Purchasing regulations and laws; provides technical guidance and training to agency staff and vendors.
• Represents the agency at public and private sector meetings to explain the functions, procedures and legal guidelines concerning state purchases and contracts.
• Acts as liaison to Central Purchasing.

Level Descriptor

This is the specialist level of this job family where employees are assigned independent responsibilities involving the acquisition of goods and services for an institution or agency. This may include responsibility for completing all related actions concerning competitive bidding or negotiation; for evaluation of proposals; for analyses of products; for disapproval or termination of contracts; and for insuring compliance with all legal and regulatory requirements concerning contracting and purchasing.

Education And Experience

Education and Experience requirements at this level consist of three years technical clerical work plus two years of experience involving contracting and purchasing; or an equivalent combination of education and experience, substitution is only allowed for the three years of technical clerical experience. ## Note: Experience should include the following procedures: assists with preparing specifications for a solicitation, sending out invitations to bid and making telephone bids, evaluating bids or telephone price quotes, awarding contracts and awarding contracts and issuing purchase orders, working with users and understanding their needs and requirements and assuming the responsibility for the correct evaluation and determination of bids and proposals.

Knowledge, Skills, Abilities And Competencies

Knowledge, Skills and Abilities required at this level include knowledge of the maintenance of complex records; of business communications, including grammar, punctuation, and spelling; of acquisition methods and procedures pertaining to the acquisition of a wide variety of goods and services; of recent developments, trends and economic factors affecting acquisition of goods and services; of factors involved in writing specifications; of competitive bid methods and procedures; of State Purchase laws and regulations; of commodity and service markets, pricing methods and market resources, of office procedures and practices; of public relations; and of acquisition administration principles and practices. Ability is required to establish and maintain effective working relationships with others; to interpret and handle routine decisions in accordance with agency policy; to follow oral and written instructions; to identify sources of supply; to communicate effectively, both orally and in writing; to conduct several projects simultaneously; to evaluate bids and award contracts; to write and review purchase specifications and requisitions; and to monitor contract performance.

Special Requirements

Applicants must be willing and able to fulfill all job-related travel normally associated with this position. ## Persons appointed to positions within some agencies must possess or obtain certification as a Certified Procurement Officer (CPO) no later than eleven months from the date of appointment. ## Some positions within some agencies may require certification as a Certified Procurement Officer (CPO).