Assistant Manager – Purchase
Job Description
Job Purpose
Plan & Procure Capital Equipment and Systems for Brownfield Project from reliable sources or in cost effective manner, at the same time meeting the delivery and quality Standards, so as to Project Schedule is met.
Job Context & Major Challenges
Job Context
Major Challenges:
- Procurement of material/equipment within Budget.
- To improve the lead time for Capex Procurement and timely delivery.
- Managing Logistic and Custom Clearance Activities for Capex Items
- Developing reliable sources and capability
- Developing vendor base for improved performance and cost reduction for Engg Items
- Developing Team
Key Result Areas
KRA (Accountabilities) (Max 1325 Characters)Supporting Actions (Max 1325 Characters)
KRA1 Procurement – Capex Items
Electrical & Instrument
- PCC, MCC
- Switchyard
- Motors
- APFC, Battery Chargers
- Control Valves / O/F Valves
- Cables (Elect + Inst)
- Transformers
- Service Contract
- Lighting Fixtures
- DCS Field Instruments
- Fire Alarm System
- Public Address System
- Weigh Bridge 1. Interact with Project for their requirement
- Vendor Evaluation and Vendor Selection for enquiry
- Call offers & compare them for facilitating negotiation.
- Assist user department in technical evaluation.
- Involve in technical & commercial discussions with vendors.
- To carry out internal working (Costing)
- Enquiring within business and outside business for benchmark pricing.
- Vendor Rating for Capital Equipment
- Prepare approval note highlighting the facts and process followed.
- Follow up and vendor visit for timely delivery of ordered materials.
- Ensuring smooth execution by providing timely support to the vendors (such as road permit, transport clearance, drawing approvals, Inspection, Technical details etc)
- To carry out following activities for import PO:
- Arranging for LC.
- Release of milestone payment
- To monitor material rejection reports and take necessary action for improvement.
- To ensure timely nomination for transporters.
- To monitor delivery index and take necessary action by communicating to the vendors for future orders.
- Various Post order activities including Project Closure.
KRA2 Vendor Development 1. Exploring new vendors for creating competition to have effective negotiation.
- Interaction with various other companies as well for similar requirement.
- Reviewing existing vendors performance as well in terms of delivery, commitment, etc.
KRA3 Cost Control 1. Interaction with other group units as well as outside group for current price trends.
- Keep our-self updated about market trends of metals, cement, precious metals, Carbon, Graphite item, Oil etc…
- Consolidation of requirement for volume discount.
- By introducing new vendors, thereby creating competition.
- Sourcing alternative cost effective products / technology.
KRA4 System improvement & MIS 1. Identifying areas of improvement in SAP and discussing the same with the concerned team for implementation.
- Monthly MIS on project procurement
- Pending PR and PO with reasons
- Budget tracking (Budget v/s ordered)
- Shipment Status
- Next Month order planning