Project Administrator

Who We Are: At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences.

Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work. We’re seeking a highly organized and motivated Project Administrator to join our team and support our Project Managers.

The opportunity: In this role, you’ll play a crucial part in ensuring the smooth and successful delivery of projects for our valued clients. To prepare you for success, we’ll provide comprehensive training during your probation period. This training will equip you with a solid understanding of our business operations, as well as key project-specific processes and terminology. Upon completion of training, you’ll take ownership of specific tasks and responsibilities, as outlined below. What you’ll be doing: Provide comprehensive project support: Assist Project Managers throughout the project lifecycle, from start to finish, ensuring smooth execution of administrative tasks. Manage expert engagement: Recruit, liaise with, and manage relationships with subject matter experts, ensuring their timely participation and contribution. Track and communicate progress: Maintain clear communication with Project Managers regarding recruitment and fieldwork progress, proactively identifying and addressing potential roadblocks. Process honoraria: Efficiently process expert honoraria payments, following established procedures and timelines. Conduct targeted research: Utilise desk research methodologies to identify and locate relevant experts, institutions, and specialised knowledge across various domains. Data organisation and analysis: Meticulously organise captured data in Excel ensuring accuracy Deliverable creation: Prepare high-quality client deliverables using Excel and PowerPoint, ensuring clarity, professionalism, and compliance with brand guidelines. Quality assurance: Proofread and quality check all data and presentations, maintaining the highest standards of accuracy and presentation. What we want from you: Excellent planning and organizational skills to ensure tasks are flawlessly organised and deadlines are consistently met. Meticulous attention to detail to maintain impeccable accuracy, spotting even the smallest inconsistencies. Proactive problem-solving skills to identify and address challenges with initiative and resourcefulness, anticipating potential roadblocks. Proficiency in Excel and PowerPoint to confidently utilise them for data analysis and creating professional presentations Positive and enthusiastic attitude to foster a collaborative and productive environment. Self-driven and eager to learn, actively seeking opportunities to learn, grow, and contribute with new ideas. Be a source of fresh ideas and innovative solutions for ongoing business success. Excellent written and oral communication skills to articulate ideas clearly and effectively Ability to thrive in autonomous work environments, demonstrating self-motivation and effective workload management. If you know some of this, even better: While not essential, previous administrative experience would be an asset, providing a solid foundation for success in this role. What we can offer you: Alongside the opportunity to work with some of the most exciting brands around the world, we’ll also prioritise your career development and help you grow your skills. We’ll empower you to make a difference, allow you to be yourself, and respect who you are. Our personality and behaviours: We believe that we are what we do, not just what we say. Our shared values and behaviours show how to bring the VML Enterprise Solution’s culture to life through the actions we all take every day: Connect Meaningfully Inspire Creatively Include Purposefully Approach Positively Our brilliant, talented people are what makes VML Enterprise Solutions what we are. That’s why we look for people who go beyond and always push our thinking to be better than yesterday. AT VML Enterprise Solutions Our Enterprise Solutions division houses strategic consultants, creative and technical architects and skilled developers and operators that together help some of the world’s leading organisations to deliver outstanding digital experiences across all major routes to market worldwide: marketplaces, online retailers, D2C, B2B and social platforms. With over 4,200 experts in 55 operational centres across 34 countries, our capabilities span the entire buying journey from customer acquisition, through engagement, to conversion and loyalty, driving multi-channel growth for world-leading brands. We work with some of the most exciting brands such as The Coca-Cola Company, EY, Bosch, Unilever, Ford, DFS, Mercedes-Benz, Johnson & Johnson, Nestlé, Sainsbury’s, Selfridges, Shell and Tiffany & Co. We’ve built over 500 platforms for brands and retailers and generate in excess of $29bn annually for our clients and work with over 50 strategic partners including Adobe, SAP, Salesforce, HCL, Shopify, Sitecore, BigCommerce, commerce tools and Acquia. Our reputation is based on our people, and we believe we have some of the best in the business. As our business grows internationally, we’re looking for new people to join us on our journey to inspire and take a key role in shaping some of the best commerce solutions, services, and websites in the world. Working as a team, no problem is insurmountable; we share in our client’s successes and believe that anyone can show creative bravery no matter what their role is in the team.At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization—creators, doers, innovators, makers, and thinkers—who drive not just marketing, but meaningful experiences that resonate in every action and interaction.

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram,?LinkedIn, and?X.

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