Executive Assistant

Schedule: 20 hours per week, Monday to Friday. Flexible time during client’s business hours from 10 AM to 7 PM, CT.

An Executive Assistant is a professional responsible for managing an executive executive’s calendar, handling administrative tasks, coordinating travel arrangements, managing correspondence, and providing overall support to ensure the executive can focus on high-level decision-making, all while maintaining confidentiality and exercising strong communication skills; essentially acting as a trusted right-hand person to the executive.

Calendar Management

Key responsibilities of an Executive Assistant may include:

Proactively managing and coordinating a complex executive schedule, including appointments, meetings, and deadlines.

Communication Management

Answering phone calls, screening visitors, managing email correspondence, and drafting professional communications on behalf of the executive.

Travel Arrangements

Booking flights, hotels, and transportation for business travel, managing itineraries, and preparing necessary documents.

Meeting Coordination

Setting up meeting agendas, preparing materials, taking minutes, and following up on action items.

Document Management

Organizing and maintaining electronic and physical files, preparing presentations, and handling confidential documents.

Expense Reporting

Tracking and submitting expense reports.

Project Support

Assisting with project management tasks as needed, including research, data compilation, and report preparation.

Requirements

Required Skills:

Excellent Communication Skills: Strong written and verbal communication to effectively interact with internal and external stakeholders.

Organizational Skills: Ability to prioritize tasks, manage multiple projects simultaneously, and maintain a high level of detail.

Time Management: Efficiently managing time and meeting deadlines.

Discretion and Confidentiality: Handling sensitive information with utmost confidentiality.

Proficiency in Technology: Expertise in Microsoft Office Suite, calendar applications, and other relevant software.

Adaptability: Flexibility to handle changing priorities and unexpected situations.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Steady freelance job

ZR_19727_JOB