Office Administrator

As an Office Administrator, you will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues. You will be a stand-out brand ambassador for WSP, ensuring a welcoming environment for staff, vendors and visitors alike.

This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding environment where your efforts will contribute to the success of one of Canada’s leading Engineering firms.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

What You Can Expect To Do Here

• Welcome and direct clients and visitors in a cordial and professional manner.
• Answer phone calls through the MS Teams Platform and respond to maintenance, security requests.
• Maintain, reserve and help clean clients’ front of house conference rooms, supporting client catering requests.
• Monitoring logbook, issuance of visitor badges and office supplies also inclusive of providing workstations, staff lockers, and directions to parking of personal and company vehicles.
• Support Facility team with service request management of all offices.
• Maintain a clean, tidy, safe and functional reception area.
• Manage distribution and collection of mail and packages, as well as invoices and cheques.
• Maintain floor plans for employees. Use of Flowscape in certain offices.
• Provide general administrative support, as time permits or as requested by the Senior Facilities Administrator.
• Front of house Coffee station management.
• Support the user experience of visitors, that is; WiFi, monitors, connections.
• Management of office supplies, including ordering, if applicable.
• Enter in the service requests log, any walk-in complaints.
• Fire warden
• Other assigned tasks.

What You’ll Bring To WSP

• More than 1 year of experience in reception/or standard.
• Your physical attendance at the office is required during weekdays
• Must meet requirements to gain security clearance for facility. (This facility has a Secure Room for Gov programs)
• Excellent communication and interpersonal skills, and a professional way of making calls.
• Ability to be proactive and provide courteous and prompt service to our clients.
• Able to handle sensitive and confidential information.
• Be flexible and able to multitask in a team environment.
• Have an intermediate working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
• Willingness to be First Aid/ CPR and Fire Warden trained.