Personnel Clerk II 5376,

PERSONNEL CLERK II

BASIC FUNCTION

Under the direction of an assigned supervisor, perform a variety of responsible and technical personnel clerical functions and activities; assist in the planning, organization, and conduct of recruitment, selection and employment processes; assist in the planning, organization, development and maintenance of a comprehensive personnel record management, storage and retrieval system.

REPRESENTATIVE DUTIES

Perform a variety of technical personnel clerical functions, including employee recruitment and selection, personnel employment processing and other related functions and activitiesE; set up new employee records according to established proceduresE; participate in recruitment and examination processes including the development of vacancy notices, bulletin distribution, applicant notification, reference checks, process monitoring, examination scoring, interview scheduling and development of employment eligibility listingsE; establish employee records for new hiresE; review requests for new personnel and personnel replacements and assist managers and supervisorsE; prepare posting and process applicationsE; review and preliminarily screen applications to assure application completeness and that applicants meet minimum qualification standardsE; process applications for credentials, renewals, permits, certificates and supplementary authorizationsE; apply for waivers, appeals or emergency credentials as neededE; verify and communicate various payroll information including leaves, absences and related informationE; follow up on discrepancies according to established proceduresE; communicate with various District departments and outside organizations to exchange information, resolve issues or concerns and coordinate activitiesE; independently respond to routine correspondence, memoranda and requests for information and dataE; lead and coordinate the work of clerical assistantsE; operate a computer, calculator, typewriter, copier and other standard office equipmentE; analyze, review and interpret legal mandates, policies, regulations and guidelines to assure that the District personnel management system is pursued in an effective and efficient manner; assist in the planning, development, implementation and maintenance of manual and automated record management, storage and retrieval systems; assist in the planning, organization and conduct of personnel orientation, staff development and inservice training programs as required; perform related duties as assigned.

Knowledge And Abilities

Knowledge of

Methods, trends, strategies and techniques pertaining to a comprehensive personnel management system;

Methods, procedures, terminology and techniques pertaining to personnel record management, storage and retrieval systems;

Standard office practices, procedures and equipment;

Legal mandates, Board policies, regulations and operational procedures and guidelines pertaining to personnel management functions and activities;

Credentialing requirements.

Ability to

Interpret and apply technical personnel operational procedures, policies, rules, regulations and legal provisions;

Perform, organize and pursue a variety of complex personnel functions;

Review, abstract and compile comprehensive management reports, including sensitive and confidential information;

Communicate effectively both orally and in writing;

Operate office machines including a computer and applicable software to enter data, maintain records and generate reports;

Type 50 words per minute;

Understand and follow oral and written directions;

Establish and maintain cooperative working relationships with others;

Read, interpret, apply and explain rules, regulations, policies and procedures.

Education And Experience

Any combination equivalent to: Graduation from High School supplemented by training or coursework in personnel management, business office procedures or closely related field and three years of responsible and technical personnel clerical experience.

WORKING CONDITIONS

Environment

Office environment.

Physical Abilities

Sitting for extended periods of time;

Dexterity of hands and fingers to operate a computer keyboard;

Hearing and speaking to exchange information;

Seeing to read various materials.

Kneeling or crouching, reaching overhead, above shoulders and horizontally and bending at the waist to store and retrieve files.

Approved: 02/25/98

Requirements / Qualifications

Requirements / Qualifications