Admin Assistant

Role Name: Virtual Assistant

Schedule

• Full-time, flexible (40 hours per week, primarily Monday-Friday with occasional weekend (Saturday) work)

Client Timezone: New York, NY

Client Overview

Join a cutting-edge healthcare practice that’s revolutionizing the industry through innovative outreach and education initiatives. This dynamic team of advanced nurses combines academic expertise with hands-on patient care to bridge critical healthcare disparities. Their multifaceted approach involves creating digital health solutions, conducting groundbreaking research, and delivering transformative educational programs. As a key member of this forward-thinking organization, you’ll be at the forefront of healthcare innovation, directly contributing to improved patient outcomes and systemic change in healthcare delivery.

Job Description

Embark on an exciting career opportunity as a Virtual Assistant in a fast-paced, mission-driven healthcare environment. This role offers a unique blend of administrative prowess, technical acumen, and creative flair. You’ll be instrumental in managing complex data systems, crafting engaging digital content, and supporting cutting-edge healthcare initiatives. Your work will directly impact efforts to reduce healthcare disparities, making a real difference in people’s lives. This position is ideal for a tech-savvy professional with a marketing background who thrives in a dynamic, multitasking environment and is passionate about contributing to meaningful healthcare solutions.

Responsibilities

• Spearhead the management and optimization of advanced dashboards using Google Workspace, enhancing data visualization and decision-making processes
• Craft and maintain intricate spreadsheets with complex formulas, providing crucial insights for healthcare research and patient care strategies
• Design and implement user-friendly surveys using Google Forms for course registrations and gauging student interest, supporting the expansion of educational programs
• Collaborate on the creation of innovative digital products and deliverables, directly contributing to patient education and healthcare accessibility
• Orchestrate multiple high-priority projects simultaneously, ensuring timely completion and maintaining exceptional quality standards
• Support specialized billing processes, gaining valuable insight into healthcare finance and operations
• Unleash your creativity by performing graphic design tasks for various projects, enhancing the visual appeal and effectiveness of educational materials
• Assist with coding and billing tasks in a healthcare setting, developing a deeper understanding of medical processes and regulations

Requirements

• 3-5 years of proven experience in administrative or virtual assistant roles, preferably in a healthcare or educational setting
• Advanced proficiency in Google Workspace and Microsoft Office suite, with a talent for creating and managing complex spreadsheets and formulas
• Demonstrated ability to quickly learn and adapt to new technologies and software platforms
• Basic knowledge of graphic design principles and tools, with a portfolio showcasing creative work (preferred)
• Familiarity with healthcare billing and coding processes, or a strong willingness to learn
• Exceptional organizational skills with a proven track record of managing multiple priorities in a fast-paced environment
• Outstanding written and verbal communication abilities, with a keen eye for detail
• Self-motivated with the ability to work independently while also collaborating effectively with a remote team
• Flexibility to occasionally work outside standard hours, including some weekends, to meet project demands
• Passion for healthcare and a commitment to making a positive impact on community health outcomes