Admin Executive

As an Admin Executive, you will be responsible for coordinating and managing various administrative tasks to ensure the smooth operation of the office. You will handle confidential and sensitive information and act as the main point of contact for internal and external stakeholders. Your attention to detail and ability to prioritize tasks will contribute to the efficiency and effectiveness of our organization.

Responsibilities

• Assist in daily administrative tasks, such as copying, filing, and scanning documents
• Manage and maintain executives’ schedules, appointments, and travel arrangements
• Coordinate meetings, including preparing agendas, taking minutes, and distributing relevant documents
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail
• Maintain office supplies and equipment by monitoring inventory and placing orders as needed
• Assist in the preparation of reports, presentations, and other documents
• Schedule and coordinate office events, including meetings, training sessions, and conferences
• Perform general office duties, such as greeting visitors, answering phone calls, and organizing office space

Qualifications

• Proven experience as an administrative assistant or similar role
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite
• Ability to multitask and prioritize tasks
• Attention to detail and problem-solving skills
• Discretion and confidentiality

Skills

• Time management
• Organizational skills
• Communication skills
• Microsoft Office Suite
• Multitasking
• Attention to detail
• Problem-solving
• Discretion
• Confidentiality