Office and HR Assistant
Job Description
We offer them specialist expertise across cloud solutions, hybrid working, modern workplace, data and BI, cyber security, governance and compliance, and networking.
Our London staff work in a hybrid model, with some regularly working from our modern London office (in Holborn), between Monday and Friday. Our demised premises has approximately 36 hot desks, three meeting rooms and the CEO’s office.
About The Role
This is a busy administrative role. Reporting to the HR Business Partner, you will be primarily responsible for the effective running of our London-based office in Holborn, Monday to Friday. Your goal will be to ensure that we create first-class experience for our staff and visitors. Additionally, you will also support the HR function, growing your skills in areas such as employee relations and talent acquisition.
This role is office based, 5 days per week (Monday – Friday). As the role focuses on smooth running of the office space, the role is not suitable for hybrid working arrangement.
Working hours: 8:30am – 5:00pm (37.5hrs/week). Some flexibility to flex start/end time will be desirable (as and when required).
Responsibilities
Office Management
- Office space: take the ownership of and help create a safe and welcoming working environment. Be the first point of contact for office-related matters for staff, the landlord and 3rd parties.
- Office procedures: regularly review and improve to adapt to modern ways of working. Communicate changes and updates, and ensure consistency of implementation.
- Office budget: ensure that office stock is well maintained at all times (kitchen supplies, office stationery, etc.)
Health and Safety
- Update policies and procedures. Keep abreast of H&S developments to inform updates.
- Communicate policies and procedures to staff and visitors (as and when required).
- Perform regular office safety maintenance reviews; report findings and complete resulting actions.
- Manage the annual health and safety and fire inspections. Review and update the risk assessment and action findings.
- Act as the Fire Marshall and First Aider.
- Co-ordinate evacuation drills with the landlord.
- Liaise with the building reception and the office cleaners.
- Be a key member of the London Social and Charity Committee – help to manage the budget, organise the events, and encourage staff participation.
HR administration support
Assist In Supporting Key HR Processes, For Example
- Recruitment: posting and closing adverts, processing applicants on the HR portal, scheduling and coordinating interviews
- Inductions and onboarding: assist with the facilitation of seamless onboarding experience for new joiners
- Assist with HR documentation
- Data integrity: ensure that all HR systems are updated and accurate
Skills And Experience
- Very good spoken and written English
- Experience of running or supporting the office administration function, in a corporate environment
- Strong organisational skills
- Experience using Microsoft Office applications, such as Excel, Word, PowerPoint, Outlook, Teams, SharePoint
- Excellent communication and interpersonal skills
Professional qualities
- Professional demeanour
- Mature with the ability to handle confidential information with integrity
- Assertive with ability to communicate clearly and confidently
- Positive attitude and self-driven. Proud to own and drive their remit of work
- Good attention to detail
- Collaborative with ability to develop relationships
- Excellent time management
What We Offer In Return
- Basic salary plus performance bonus
- 34 days of annual leave (incl. 8 UK bank holidays and a day off on your birthday)
- Subsidised home-to-office standard travel costs (for the 3rd, 4th and 5th day in a week)
- Enhanced family-friendly benefit schemes including company sick pay
- Private medical insurance and Employee Assistance Programme
- Income protection and life insurance
- Company Pension scheme
and many more other benefits!