Executive Assistant

Level

Experienced

Job Location

CTC Global – Irvine, CA

Position Type

Full-Time/Part-Time

Education Level

High School

Salary Range

$65,000.00 – $95,000.00

Job Shift

Day

Job Category

Admin – Clerical

Description

Job Title: EXECUTIVE ASSISTANT TEMP

Reports To: VICE PRESIDENT, Business Development

Location: CORPORATE-IRVINE

DepartmentBUS DEV ADMIN

Summary

• Work closely with the CTC Global management team members to provide support for teams with meetings, visitors, calendars, travel and general administrative tasks.
• Work closely with other members of the administrative office staff to the overall benefit of the company’s goals and objectives
• Complete a broad variety of administrative tasks expeditiously, ensuring all tasks are completed on time and with excellence.
• Communicate with internal and external parties as needed in a professional manner.
• Manage a variety of special, high impact projects for executives while maintaining confidentiality and discretion.
• Gain knowledge of the daily operations of the commercial and engineering teams to create efficiencies with administrative tasks.
• Improve visitor program to create a positive impression with all visitors to CTC.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Support administrative tasks as directed
• Process invoices
• Handle expenditures on company credit card
• Schedule and coordinate meetings
• Coordinate travel, meals, and meetings, among other tasks for CTC Executives
• Coordinate travel, meals, and meetings, among other tasks for all CTC visitors
• Coordinate invitation letters and tender support documents for review and signature
• Support reception desk providing support during vacation periods
• Prepare conference/meeting rooms
• Accurately and confidentially maintain all files as applicable
• Collaborate cross-departmentally including with other administrative personnel
• Maintain executive calendars
• Other tasks as assigned

Qualifications

Preferred Qualifications

• High school diploma required
• 5+ years of related work experience preferred
• Knowledge of social media preferred
• Excellent written and verbal communication skills
• Excellent teamwork skills
• Ability to execute projects to given timelines and deliverables
• Ability to remain flexible and agile in a constantly changing environment
• Excellent Microsoft Office skills (word, excel, power point) and Adobe
• Must respect confidential information
• Demonstrates Humble, Hungry, Smart (HHS) qualities