Project Management Administrator

Join ENERCON as a Project Management Administrator (PMA) and become a key player in driving project success and operational excellence. The PMA is an integral part of the Project Management Organization and is responsible for supporting Project Managers in the planning, execution, maintenance, and closure of projects in ENERCON’s Project Management and Accounting system (ERP system).

In this role, you’ll be responsible for managing and optimizing critical project data within our Customer Relationship Management (CRM) and Project Management systems. Your responsibilities will include reviewing contracts, proposals, and cost estimates to set up projects post-award, creating resource allocations, and ensuring smooth project setups, tasks, and budgets are aligned with authorized funding. You’ll also play a key role in pre-bill and invoice reviews, ensuring accuracy before submission to clients, and producing insightful reports that track project financials and schedules. If you are looking for a challenging, rewarding career that fosters growth, we encourage you to read more about this exciting opportunity.

Responsibilities

As a PMA, you’ll help project managers maintain ENERCON’s high standards by ensuring projects align with our rigorous Project Management procedures and process guidelines. You’ll also facilitate clear communication with stakeholders, ensuring that all contractual requirements are met and exceeded. Other duties may include:

• CRM & ERP Management: Input, update, and manage opportunities and project data in CRM and ERP systems, ensuring accurate project setup, task setup, billing rates, and budget compliance with company policies and client contracts
• Contract & Financial Oversight: Process client contracts, amendments, and purchase orders; monitor project funding; and reconcile actual charges to budgets, ensuring financial accuracy and adherence to key performance indicators like revenue and profit margin
• Billing & Reporting: Conduct prebill and invoice reviews to ensure accurate billing, resolve discrepancies, and prepare client and internal reports to meet critical deadlines and support project management
• Subcontractor & Vendor Coordination: Process subcontractor agreements, purchase orders, and invoices. Monitor subcontractor spend against authorized amounts. Ensure timely payments and compliance with procedural documentation
• Stakeholder Collaboration: Foster relationships with Project Managers, Accounting, Project Controls, and other essential stakeholders to align on project goals and financial performance
• Quality & Compliance: Coordinate quality assurance and client-required training, review technical documents for readability and procedural adherence, and ensure project schedule compliance
• Data Analysis & Problem-Solving: Run reports, analyze data, identify potential issues, and propose solutions to support project success
• Team Participation: Engage in project team meetings, provide scheduling updates, and assist in resource allocation and project planning

Qualifications

• Bachelor’s Degree in Business Administration, Finance, or related industry experience in federal government, contract services, or engineering
• Minimum 2 years of business administration, project controls or support role in a technical or consulting environment
• Demonstrated business/financial aptitude
• Must have the ability to effectively balance conflicting priorities
• Excellent organization and time management skills, very detail-oriented, and ability to multi-task
• Strong analytical skills and demonstrated ability to exercise discretion, judgment and professionalism due to the confidential nature of the project work
• Ability to comprehend and carry out instructions and follow tasks to completion with minimal direction
• Intermediate to Advanced computer skills including Microsoft Excel (including tables/charts/formulas) and Word (including formatting)
• Excellent communicator with the ability to work and communicate across all levels of an organization
• Excellent attention to detail
• Ability to travel less than 5% of the time

About ENERCON

Additional Information

• Enercon Services, Inc (ENERCON) offers excellent benefits and career opportunities as part of our culture of excellence. Our people are the driving force behind our work. Together, we advance industry and drive innovation. Explore our comprehensive benefits: Why Enercon?

Eligibility To Work

• Candidates must be legally eligible to work in the US without requiring current or future sponsorship.
• Ability to pass a pre-employment and random drug and alcohol screenings, ENERCON and client specific background checks, and annual motor vehicle record (MVR) according to com pany and client policies.

Equal Opportunity Employer

• ENERCON does not discriminate in employment opportunities or practices based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Connect with Us: www.ENERCON.com | LinkedIn