Legal Assistant

OVERVIEW: Duane Morris LLP, a global law firm with 900 + attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.

POSITION SUMMARY: Under the supervision of the attorneys in the Private Client Services practice and according to established policies and procedures, legal assistant will perform a variety of secretarial and administrative duties with a focus on operational excellence; establish and maintain positive relationships with attorneys, staff and clients; observe confidentiality of both client and other firm matters.

ESSENTIAL FUNCTIONS:

• This position is for a full-time in-office Legal Assistant;
• Responsible for processing original client documents including draft, copy, scan, create, and transmit documents to attorneys and clients;
• Consistently and accurately file documents and emails into i-manage filing system;
• Maintain and update ongoing client status document in MS Excel;
• Provide general administrative support to legal professionals including maintaining calendars and schedules;
• Maintain attorney’s Outlook Contacts with all client information;
• Processing attorneys’ incoming and outgoing mail, correspondence, memoranda and other administrative documents;
• Process new clients’ engagement letters, conflicts, etc.;
• Process client billing with attorney and billing coordinator;
• Must have the ability to maintain good public relations with clients, as well as observing confidentiality and attorney/client relationships;
• Coordinate all aspects of client meetings, including conference room booking, catering, provide necessary documents in a timely manner.
• Act as a witness at the signing of estate planning documents,
• Notary Public license strongly preferred;
• Manage attorney expenses via firm software;

ADDITIONAL FUNCTIONS:

• Special projects as requested.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

• (Associate’s or Bachelor’s Degree preferred) with at least 4+ years of related administrative or legal assistant experience. Specific knowledge of estate and trust documents/terminology a plus.
• Strong organizational skills are imperative with the ability to organize and prioritize numerous tasks and complete them in a timely manner on an on-going basis, as well as under strict time constraints when necessary.
• Must possess a high level of technical competency on various job-related computer software packages and applications including MS Word, MS Outlook and MS Excel.
• Strong written communication skills with the ability to proofread material for grammatical, typographical, and spelling errors required.
• Strong interpersonal skills to communicate successfully in person, by phone or through e-mail;
• Must be able to follow instructions effectively from a diverse group of legal professionals and staff and provide information with professional courtesy and tact.
• Must be able to maintain discretion and confidentiality related to all functions.

BENEFITS:

• Comprehensive healthcare, dental, vision, and prescription plans.
• Commuter, HSA and FSA spending accounts
• Short-term and long-term disability and life insurance coverage
• 401k and Pension Plan
• 22 PTO days, 11 paid holidays
• Employee Referral Bonus ($3,000.00)

PAY TYPE : Hourly

ANNUAL PAY RANGE: $70,000-$100,000

Please Note: The hourly and/or annual salary amount is based on a *good faith* compensation analysis in pursuant of New York City Human Rights Law (NYCHRL) listed under *Senate Bill 9457*. Final starting salary/wage is dependent on the candidate’s experience level, industry expertise, skills and other factors that are defined in the job description.

EEO STATEMENT: Duane Morris is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact us at 215-979-1000.

CALIFORNIA APPLICANTS: Please visit our Privacy Notice and to learn about our information practices in the application and employment context.

• Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator