Executive Assistant (Remote)

At Siemens Healthineers, we offer you a flexible and dynamic environment with opportunities to go beyond your comfort zone in order to grow personally and professionally.

Our Global Team

We are a team of more than 72,000 highly dedicated employees across more than 70 countries passionately pushing the boundaries of what’s possible in healthcare to help improve people’s lives around the world. As a leader in the industry, we aspire to create better outcomes and experiences for patients no matter where they live or what health issues they are facing. Our portfolio, spanning from in-vitro and in-vivo diagnostics to image-guided therapy and innovative cancer care, is crucial for clinical decision-making and treatment pathways.

Our Culture

We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what’s possible, to improve people’s lives around the world. We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success.

The Executive Administrative Assistant is a highly visible position responsible for supporting the Head of Sales and the Head of National Strategic Accounts at Siemens Healthineers. This role involves providing comprehensive administrative support, ensuring efficient operation within the department.

This role can be performed remotely from any location in the United States.

Key Responsibilities

• Provide high-level administrative and clerical support to executives.
• Produce, proof, and edit complex correspondences.
• Compile and analyze complex information for reports and prepare presentations.
• Process highly confidential and critical information with discretion.
• Maintain filing systems, handle mail sorting, and distribute information effectively.
• Assist with departmental budget tracking and resolve discrepancies through research.
• Act as a liaison for facilities and IT helpdesk issues.
• Manage expense reports and purchase requisitions; follow up on payments and reimbursements.
• Schedule appointments, manage calendars, and arrange travel logistics.
• Organize meetings, reserve conference rooms and equipment, and coordinate catering services.
• Serve as an information resource on organizational policies and procedures.
• Coordinate special projects and departmental activities as needed.

Required Knowledge/Skills, Education, And Experience

• Minimum of 3 years of administrative assistant experience.
• Ability to thrive in a fast-paced, dynamic environment with multiple priorities.
• Proficient in Microsoft Office programs, with advanced skills in Excel and experience in calendar management and expense reporting.
• Highly organized and detail-oriented, adept at interfacing with personnel at all levels.
• Capable of performing with general instruction on new assignments and minimal direction.
• High school diploma or equivalent required; 1-2 years of vocational/technical training or an Associate’s degree required.

Preferred Knowledge/Skills, Education, And Experience

• 5+ years of experience in senior or executive support roles.
• Strong skills in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Bachelor’s degree preferred.

At Siemens Healthineers, we value those who dedicate their energy and passion to a greater cause. Our people make us unique as an employer in the med-tech industry. What unites and motivates our global team is the inspiration of our common purpose: To innovate for healthcare, building on our remarkable legacy of pioneering ideas that translate into even better healthcare products and services. We recognize that taking ownership of our work allows both us and the company to grow. We offer you a flexible and dynamic environment and the space to move beyond your comfort zone to grow both personally and professionally.

The base pay range for this position is

Min $81,000 – Max $121,400

Base pay offered may vary depending on job-related knowledge, skills, and experience. Siemens Healthineers offers a variety of health and wellness benefits including paid time off and holiday pay.??

This information is provided per the required laws and regulations. Base pay information is based on market location. Applicants should apply via Siemens Healthineers external or internal careers site.

Beware Of Job Scams

Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as Siemens Healthineers recruiters/employees. These scammers may attempt to collect your confidential personal or financial information. If you are concerned that an offer of employment with Siemens Healthineers might be a scam or that the recruiter is not legitimate, please verify by searching for the posting on the Siemens Healthineers Career Site.

As an equal-opportunity employer we are happy to consider applications from individuals with disabilities.