Executive Assistant & Facilities Manager

Department: Operations

Location: Luxembourg

Description

Are you a proactive, dynamic professional with a passion for excellence and a knack for organization? Langham Hall Luxembourg is looking for an enthusiastic Executive Assistant & Facilities Manager to support our Head of Office and lead our facilities team to new heights!

About the role:

Here is a glimpse of what you will be doing:

• Manage the Head of Office’s agenda, scheduling internal and external appointments and ensuring timely follow-ups.
• Organize and facilitate meetings, including preparing agendas, taking minutes, and distributing materials, specifically for the Authorized Management Meeting of the company.
• Assist in preparing files, conference calls, and events for the Head of Office.
• Prepare and edit documents, presentations, and reports with precision and professionalism.
• Process, disseminate, and archive (where necessary) incoming and outgoing communications.
• Create presentations and reports for meetings.
• Answer telephone calls, providing solutions or redirecting to the appropriate contact.
• Provide administrative support for various projects and activities.
• Supervise the Office Managers, coordinating performance and appraisal meetings.
• Support the development of the Office Managers, fostering knowledge transfer and leveraging talents.
• Ensure team alignment with company values.
• Provide proactive back-up during absences.

To thrive in this role, you will need:

• Anticipate needs, exercise sound judgment, and take initiative in a fast-paced environment.
• Outstanding verbal and written skills to interact confidently at all levels.
• Work independently and collaboratively, embracing new challenges with a positive attitude.
• Handle sensitive information with utmost care and maintain professional boundaries.
• Juggle multiple projects with strong organizational skills.
• Proficiency with MS Office and an aptitude for quickly learning new software and systems.
• Thrive under pressure, delivering high-quality work and meeting deadlines.
• Enjoy and excel in a fast-paced, dynamic environment.

Minimum requirements:

• Minimum bachelor’s degree or equivalent thinking level.
• At least 3 years of experience in in a similar role.
• Excellent command of written and spoken English; professional knowledge of French is a plus.

Ready to join us and to…

• Immerse yourself in a dynamic, multicultural environment, collaborating with talented professionals from around the globe?
• Unlock your full potential with access to unparalleled growth opportunities, mentorship programs, and diverse projects that fuel your professional development journey?
• Experience the perfect blend of work and play in Luxembourg, one of Europe’s most vibrant cities, boasting a high quality of life, central location and diverse cultural scene?
• Receive a market competitive salary and enjoy 28 holidays to recharge your batteries, custom made flexible work arrangements tailored to your lifestyle, savings on everyday expenses, meal vouchers and health insurance?