Project Assistant – CDH – Remote

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic. You’ll thrive in an environment that supports innovation, is committed to ending racism and supporting diversity, equity and inclusion, and provides the resources you need to succeed.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

Reporting to the Senior Director of Leadership, the Project Assistant assists in the planning and execution of a project. Provides assistance in the initiation, development and implementation of projects. Maintains schedules/calendars for assigned projects and assists the Project Manager in planning, monitoring and execution of project tasks and reallocation of project resources utilizing Microsoft Project or other appropriate tool. Assists in project communications and coordination during meetings, status reporting and stakeholder relationships. Provides strong customer service support to internal and external team members throughout project life cycle. Ability to handle fast paced environment and short deadlines. Assist project team members in tracking integrated tasks on a daily basis.

• Coordinate and schedule meetings, ensuring all participants are informed and prepared.
• Send and respond to emails using semi-templated language to ensure consistency and efficiency.
• Store and manage documents, maintaining an organized and accessible filing system.
• Document and track open actions, ensuring timely follow-up and completion.
• Assist in the preparation of meeting agendas, minutes, and other related documentation.

Qualifications

Associates degree in business, healthcare, finance or other related field with minimum of 3 years business experience required to include participation on a project team; or in lieu of degree, High School diploma with minimum of 5 years business experience required to include participation on a project team.Prior experience with planning and scheduling methodologies is highly desired. Demonstrated knowledge and experience with project management tools, e.g. Microsoft Project, project portfolio management systems (Clarity preferred). Demonstrated skill in using desktop/office efficiency tools, e.g. MS Excel, MS Word

This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position.Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Exemption Status

Nonexempt

Compensation Detail

$24.27 – $32.78 / hour. Education, experience and tenure may be considered along with internal equity when job offers are extended.

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

M-F daytime hours 100% remote role The employee must live within the US

Weekend Schedule

NA

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Affirmative Action and Equal Opportunity Employer

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

Recruiter

Laura Percival